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Business Office Manager

Business Office Manager

Needs CenterOrange Park, FL, US
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Job Description

Job Description

Are you an organized, detail-oriented professional who thrives in a dynamic environment? Do you enjoy keeping things running smoothly while making a meaningful impact? If so, we’d love to have you join our team!

The NEEDS Center is a nonprofit organization that provides services and support for adults with developmental disabilities, and as our Office Manager , you’ll play a key role in supporting our programs, staff, and the individuals we serve. Reporting to the Vice President of Finance , you’ll oversee office operations, manage benefits administration, assist with financial processes, and act as a liaison for Social Security and Medicaid benefits.

Pay : $45,000-$55,000 / year

Schedule : Monday-Friday, 9am-5pm (in the office)

What You’ll Do :

Financial Responsibilities

  • Review daily billing logs for accuracy and ensure correct data entry.
  • Print and distribute financial reports for compliance and third-party reviews.
  • Collect and organize receipts from programs, following up on missing documentation.
  • Assist with operational purchases, check-writing, and making bank deposits.

Office & Operations Management

  • Ensure the office and program sites have the supplies they need by managing purchasing.
  • Handle incoming mail and distribute it to the appropriate teams.
  • Be the go-to person for utility-related issues and office maintenance.
  • Work with leasing companies to ensure compliance with agreements and manage vehicle registrations / plates.

    • Benefits Administration

  • Assist autistic individuals in maintaining their medical insurance coverage by submitting required paperwork.
  • Verify Medicaid eligibility upon request from the Finance team.
  • Work with the food stamp agency, NEEDS staff, and guardians to secure and manage food stamp benefits.

    • Social Security & Representative Payee Responsibilities

  • Act as the primary contact for Social Security-related benefits, working closely with staff and guardians.
  • Support the Finance Department with required Social Security reporting.

    • What You Bring to the Team :

  • Experience : 3-5 years in an office business environment (nonprofit or finance experience is a plus!).
  • Education : Bachelor’s degree preferred.
  • Skills :

    • Strong accounting knowledge ( required ).

  • Familiarity with benefits / eligibility processes for individuals with disabilities ( preferred ).
  • Proficiency in Microsoft Excel.
  • Excellent communication, organization, time management, and problem-solving skills.
  • High attention to detail and accuracy—especially when multitasking.

    • Why You’ll Love Working Here :

  • Comprehensive Benefits Package : Health, dental, vision, life insurance, and FSA.
  • Retirement Planning : 403(b) retirement plan with historically substantial employer contributions.
  • Paid Time Off : Generous PTO policy to help you recharge.
  • Career Growth : Tuition reimbursement for continued education.
  • Technology & Support : Company-provided laptop and phone.

    • Ready to make a difference while advancing your career? Apply today and join a team that values your skills and dedication!

    #NEEDS

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    Office Manager • Orange Park, FL, US

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