Event Planner

Job Type : Long-term W2 contract (12+ months)

Location : D.C. - hybrid schedule

Our client is seeking a contractor to serve as an events planner , reporting to the Deputy Director, Operations and Special Events. This person will be responsible for planning, managing and executing both in person and / or virtual events, and is the administrator for the event management system, a space booking software.

Responsibilities

• Plan and execute local, domestic, and virtual events, including programs, conferences, ceremonies, exhibitions, and VIP visits
• Manage all event logistics venues, contracts, staffing, equipment, décor, entertainment, transportation, and scheduling
• Recruit, train, and brief staff and volunteers; oversee on-site execution and troubleshoot as needed
• Prepare event folios, reports, budgets, and written procedures; evaluate events for quality and improvement opportunities
• Serve as the administrator for the Museum’s event management system, overseeing space requests, training users, and troubleshooting system issues
• Facilitate key internal meetings and working groups, prepare agendas, document actions, and ensure follow-up
• Maintain documentation, track enhancements, and drive operational improvements across event systems and processes

Requirements