Office Coordinator

Job Description

CTH opening

A fast-growing financial software company is seeking a polished and proactive Office Coordinator to serve as the first point of contact for employees, guests, and candidates. This role is central to creating a welcoming, organized, and high-functioning workplace experience. You’ll manage front desk operations, support office logistics, and help maintain a smooth day-to-day environment across teams.

Company Overview :

This is a financial technology company that helps businesses, investors, and employees manage equity and ownership. Their platform simplifies tracking shares, stock options, and investments, making it easier for companies to grow and for stakeholders to understand what they own. This company supports private companies throughout their lifecycle—from formation to fundraising, equity management, and liquidity events.

We’re looking for someone who thrives in a dynamic setting, communicates with confidence, and can independently manage projects with minimal oversight. If you’re highly organized, resourceful, and enjoy being the go-to person in a fast-paced office, this is a great opportunity to make an impact.

Key Responsibilities :

• Greet and assist all visitors, candidates, and employees with professionalism and warmth
• Manage front desk operations and coordinate with vendors and building management
• Own and update the guest management system (Envoy) to streamline visitor and candidate workflows
• Support employee onboarding by preparing desks and coordinating access credentials
• Handle employee requests, questions, and complaints with accuracy and discretion
• Order snacks, beverages, and special treats for company events and weekly lunches
• Submit service and maintenance requests and communicate building updates to staff
• Distribute mail and packages, restock supplies, and maintain common areas
• Assist with branded merchandise distribution and other office-related tasks
• Complete daily opening and closing routines to ensure a clean and functional workspace

Qualifications :

This is a contract-to-hire opportunity requiring on-site work in Seattle, Washington. Candidates are expected to reside in the Seattle area currently.

No 3rd parties please.