Head Start Administrative Assistant

Job Description

Job Description

Summary

Join an exciting team of professionals making a difference in the lives of children and families! Head Start has been improving the lives of low-income children and families in Rutland County for over 30 years through high quality, comprehensive child development, and family support services. Head Start supports school readiness and promotes healthy families through delivery of education, health, and social services. Head Start also provides quality training and support to employee’s individualized professional growth and development. Rutland Count Head Start also offers Early Head Start programming for infants and toddlers.

Duties

We are looking for an experienced Administrative Assistant, working Full Time at 30 hours / week at Rutland County Head Start (RCHS). This position will always represent the program professionally and is responsible for coordination / administrative / secretarial support of the Program Director and Leadership Team of RCHS. This position carries out duties for RCHS in accordance with all state and federal laws governing its operations and is consistent with high standards of business and professional ethics. This position will also have access to child / family / staff records and Protected Health Information, with further details after hire.

Primary responsibilities include administrative support for the Program Director, for the Leadership Team, for special projects, and for submitting invoices. This position will support with grant preparation, budget reports, agency fiscal coordination, agency marketing, and public relation efforts. The Administrative Assistant will support the marketing team in RCHS website updates including social media updates and support in data entry for attendance, enrollment, and program data.

Requirements

• Associate’s degree in secretarial science is required or equivalent education is preferred.
• Must have a minimum of five years of previous office experience.
• Must be able to type at least 60+ words per minute.
• Proficient computer skills, including proficient knowledge of Microsoft Word, Adobe Suite, Access, Excel, PowerPoint, Publisher, and Outlook.
• Excellent writing, communication and organizational skills.
• Ability to multi-task and to prioritize workflow demands and deadlines.
• Ability to perform work accurately and efficiently, without direct supervision.
• Some marketing and graphic design experience is preferred.
• Must have a valid driver’s license, reliable transportation with personal automobile liability insurance coverage at or above the levels mandated by the State of Vermont.
• Successful completion of a criminal history background check after hire.

Nice To Haves

Benefits