Chief Executive Administrative Assistant to the CEO

Our vision for the future is based on the idea that transforming financial lives starts by giving our people the freedom to transform their own. We have a flexible work environment, and fluid career paths. We not only encourage but celebrate internal mobility. We also recognize the importance of purpose, well-being, and work-life balance. Within Empower and our communities, we work hard to create a welcoming and inclusive environment, and our associates dedicate thousands of hours to volunteering for causes that matter most to them.

Chart your own path and grow your career while helping more customers achieve financial freedom. Empower Yourself.

As Chief Executive Assistant, you will serve as a trusted partner and strategic extension of Empower's Chief Executive Officer, providing high-level administrative and operational support at the heart of our organization. In this role, you'll help drive the pace, priorities, and coordination that keep our CEO and executive leadership team focused on shaping Empower's future. You'll manage complex logistics, anticipate needs, and ensure every interaction reflects the professionalism and purpose of the office you represent. This is a highly visible position for someone who brings composure, precision, and a genuine commitment to enabling leadership at the highest level.

What you will do :

Provide direct, comprehensive administrative support to the CEO and senior executives, ensuring seamless coordination across calendars, meetings, and business priorities

Serve as the first point of contact for executives, board members, and external partners-managing communications with professionalism, discretion, and sound judgment

Greet and coordinate visitors, ensuring every interaction reflects Empower's brand and leadership culture

Manage complex scheduling and prioritize competing demands to maximize executive time and focus

Partner with the travel department to plan and coordinate detailed itineraries, logistics, and supporting materials for executive travel

Prepare, proof, and edit high-quality communications, presentations, and documents for internal and external audiences

Screen and direct calls, messages, and inquiries, maintaining awareness of organizational priorities and sensitivities

Track, reconcile, and report on expenses and budgets for the executive office and associated business segments

Support budget planning and monitoring, ensuring timely and accurate expense tracking

Document meetings, draft agendas, and capture action items, ensuring clear and timely follow-up on executive commitments

Manage special assignments and cross-functional projects, coordinating stakeholders and tracking progress independently

Identify opportunities to enhance administrative systems, communication flows, and overall operational efficiency

Anticipate information needs, potential conflicts, and next steps-keeping executives informed and prepared ahead of schedule

Serve as a liaison across Empower's leadership team, connecting decisions and ensuring alignment on strategic priorities

Provide coverage and guidance for temporary or rotating support staff, upholding consistency and quality standards across the executive support function

Represent the CEO's office with professionalism and discretion, modeling Empower's values in every interaction

What you will bring :

8+ years of experience providing high-level administrative support, ideally to C-suite executives in large or complex organizations

Advanced proficiency with Microsoft Office Suite (PowerPoint, Word, Excel, Outlook, Teams, Forms)

Exceptional attention to detail, organization, and accuracy in all work products

Proven ability to manage multiple priorities and meet deadlines in a fast-paced, dynamic environment

Demonstrated discretion, judgment, and initiative in handling confidential and sensitive information

Strong interpersonal skills to interact effectively with executives, board members, and external stakeholders

Analytical and decision-making skills with the ability to adapt to ambiguity and evolving priorities

Skilled in research, data compilation, and synthesizing information into clear insights

A professional presence that inspires confidence and trust at all levels of the organization

Associate degree or equivalent experience required; bachelor's degree in business administration, communications, or related field preferred

What will set you apart :

Experience supporting a CEO, board chair, or comparable senior leader in a Fortune 500 or financial institution

A command of discretion and diplomacy-able to navigate sensitive matters with poise and confidence

Mastery in managing information flow and orchestrating priorities across multiple executives or business units

Exceptional writing and editing skills with the ability to distill complex information into concise, clear communication

Advanced technological fluency, leveraging productivity tools, analytics, and collaboration platforms to drive efficiency

A calm, unflappable demeanor under pressure, maintaining focus and grace in high-stakes situations

Strategic thinking paired with operational precision-someone who sees both the details and the bigger picture

A genuine service orientation and emotional intelligence that builds trust, loyalty, and alignment across leadership

• Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa at this time, including CPT / OPT.

What we offer you

We offer an array of diverse and inclusive benefits regardless of where you are in your career. We believe that providing our employees with the means to lead healthy balanced lives results in the best possible work performance.

Base Salary Range

$100,000.00 - $140,000.00

The salary range above shows the typical minimum to maximum base salary range for this position in the location listed. Non-sales positions have the opportunity to participate in a bonus program. Sales positions are eligible for sales incentives, and in some instances a bonus plan, whereby total compensation may far exceed base salary depending on individual performance. Actual compensation offered may vary from posted hiring range based upon geographic location, work experience, education, licensure requirements and / or skill level and will be finalized at the time of offer.

Equal opportunity employer

We are an equal opportunity employer with a commitment to diversity. All individuals, regardless of personal characteristics, are encouraged to apply. All qualified applicants will receive consideration for employment without regard to age (40 and over), race, color, national origin, ancestry, sex, sexual orientation, gender, gender identity, gender expression, marital status, pregnancy, religion, physical or mental disability, military or veteran status, genetic information, or any other status protected by applicable state or local law.

Job Posting End Date at 12 : 01 am on :

10-27-2025

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