Executive Legal Assistant

Job Description

Job Description

Ascension Global Staffing & Executive Search, a Hispanic Women Owned & Operated National Recruiting Firm stands at the forefront of innovation and excellence. Led by a visionary team with a deep commitment to diversity and inclusion, our firm is dedicated to identifying and attracting top talent across the nation. With a unique blend of cultural insight and professional expertise, we pride ourselves on creating an environment that fosters success for both employers and candidates.

A well-established international law firm is seeking a talented Executive Legal Assistant to support attorneys in the Litigation and Corporate practice groups in its Miami office. The ideal candidate will have 5+ years of legal secretarial experience, including E-Filing proficiency, and demonstrate a positive, collaborative attitude, sound judgment, and the ability to thrive under pressure.

Key Responsibilities :

Draft, revise, and format legal documents, correspondence, memoranda, and emails

Perform administrative tasks such as expense reports, check requests, invoicing, and time entry

Handle E-Filing in State and Federal courts

Manage and maintain client files and attorney calendars

Schedule appointments and coordinate meetings, travel, and conferences

Serve as a point of contact for client communications and inquiries

Perform general office duties including filing, mailing, and phone support

Collaborate effectively with attorneys, paralegals, and staff

Stay current on office procedures and technology tools

Qualifications :

Associate’s degree or equivalent experience (3+ years in a legal secretary role preferred)

Bilingual (English / Spanish)

Excellent typing, proofreading, and document formatting skills

Strong attention to detail and organizational ability

Prior experience with litigation support and electronic court filing

High level of professionalism and interpersonal skills

Ability to manage multiple priorities and deadlines

Familiarity with document management systems (e.g., iManage)

Proficient in Microsoft Office Suite (Word, Outlook, Excel, PowerPoint) and general tech tools

Compensation :

This position offers a competitive salary and a comprehensive benefits package.