Administrative Assistant

Job Description

Job Description

We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Auburn, California. In this role, you will play a key part in supporting executive operations by managing schedules, coordinating business activities, and overseeing billing tasks. This position requires someone who thrives in a dynamic environment and is committed to ensuring smooth organizational workflows.

Responsibilities :

• Manage and organize the executive’s calendar, including scheduling meetings, appointments, and travel arrangements.
• Coordinate business activities and ensure deadlines and priorities are consistently met.
• Handle billing processes such as preparing invoices, tracking payments, and maintaining accurate records.
• Provide administrative support by answering inbound calls and responding to correspondence.
• Perform data entry tasks to maintain and update organizational records.
• Assist with receptionist duties, including greeting visitors and managing front-office operations.
• Utilize software tools and technology to streamline administrative tasks and enhance efficiency.
• Maintain a high level of discretion and professionalism when handling sensitive information.
• Collaborate with team members to support overall organizational goals and initiatives.
• Proven experience in administrative assistance, including scheduling and billing responsibilities.
• Strong organizational skills with exceptional attention to detail.
• Proficiency in Microsoft Office Suite and other relevant software tools.
• Excellent verbal and written communication skills.
• Ability to multitask and prioritize tasks effectively in a fast-paced environment.
• Familiarity with billing software and data entry processes.
• Detail-oriented approach with the ability to handle confidential information responsibly.
• Experience in receptionist duties and front-office management is a plus.