Project Coordinator

Job Description

Job Description

Are you highly organized and skilled at multitasking various projects? Are you seeking purpose, challenge, and talented colleagues? Would you like to grow your career?  CESO is a civil engineering and architectural firm with a diverse portfolio of commercial, retail, hospitality, multi-family, and light industrial programs. We develop leaders and empower staff to use their gifts to impact the world through service – to our clients, to our coworkers, and to our communities. "We subscribe to the mission of “empowering our people to impact communities by bringing clients’ visions to life,” so if this speaks to you, let’s connect!"

At CESO, a Project Coordinator is a key position in the tracking and coordination for projects. The Project Coordinator will assist the Project Manager and project team in maintaining the project schedule and ensuring the project goals are met.

Primary Responsibilities

• Track project milestones and project changes and produce updated schedules / documents.
• Provides administrative support to project managers and teams throughout all phases of architecture and engineering projects.
• Assists in the preparation, tracking, and maintenance of project documentation, including contracts, schedules, reports, and meeting minutes.
• Coordinates project communications among internal teams, clients, consultants, and contractors.
• Maintains project records and ensures documentation is properly filed, version-controlled, and accessible.
• Helps organize, schedule, and attend project meetings, including the preparation of agendas, action items and meeting minutes and distribution of follow-up materials.
• Tracks action items and project milestones to support schedule adherence and team accountability.
• Coordinate with Project Managers, Clients (as directed by the Project Manager), Subconsultants and team to complete permitting forms as required per project-specific jurisdictional authorities.
• Works closely with project teams to ensure deliverables are prepared and submitted according to deadlines.
• Assists with compliance tracking, submittal logs, RFIs, and other project-related logs and registers.
• Ability to learn and utilize various individual governmental portals for submittals.
• Perform other duties as assigned.

Position Requirements

Benefits and Perks

CESO is a principle-centered organization that aligns with strong service values, integrity, and authenticity.  We develop and inspire through training and coaching on the job.  At CESO, we believe that work should be more rewarding than just a paycheck.  In addition to a comprehensive benefit and compensation program, we create memories and friendships through our employee and service events.

CESO, Inc. is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sexual orientation, gender identity, national origin, genetics, disability, age, veteran status, or any other characteristic protected by law. This organization participates in E-Verify and is a drug-free workplace. Criminal background checks and drug / alcohol checks are required.