Assistant City Clerk

CITY OF CARLIN

Assistant City Clerk

Title : Assistant City Clerk                                                       FLSA Status : Non-Exempt

Report to : City Clerk                                                               Revised : October 2025

Department : City Administration                                             Classification : Safety-Sensitive

Pay :   $18.917 per hour ($39,347.36 annual) depending on experience and includes full benefits.

General Purpose of Position :

The Assistant City Clerk, under the direction of the City Clerk, performs advanced administrative and office support functions for the City of Carlin, including utility billing, accounts receivable, payroll, business licensing, cemetery records management, and accounts payable. This position is also responsible for tasks as the secretary for various City-appointed Boards including preparation of agendas and maintenance of board minutes and records.  This position interacts with the general public and provides guidance regarding the City of Carlin’s policies and procedures.

Essential Duties and Functions : (Performance of these functions is the reason the job exists. Assigned job tasks / duties are not limited to the essential functions).

• Provides advanced administrative and office support for the City of Carlin with minimal supervision while providing professional service and guidance to the general public, businesses, government officials, and city personnel while following government regulations, policies, and procedures.
• Prepares written reports, meeting agendas, minutes, packets, and conducts research for the City and for various City Boards and for the general public.
• Receives and processes payments, accurately posting to the correct account. Receives and processes invoices and posts financial transactions into government fund accounting software and corrects errors and omissions in compliance with generally accepted accounting principles.
• Prepares official letters, legal notices, city brochures, pamphlets, advertisements, website content, social media posts, and other documents using various types of software.
• Assists in writing and managing various grant applications for the City.
• Maintains the City’s filing and archiving systems according to State regulations
• Performs other duties as assigned by the City Clerk.

Qualifications for Employment :

Required Certifications / Licenses :

Working Conditions :

In compliance with applicable disability laws, reasonable accommodations may be provided for qualified individuals with a disability who require and request such accommodations. Incumbents and individuals who have been offered employment are encouraged to discuss potential accommodations with the employer.

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