Recruiting CoordinatorInstitute of Foundation Models • Sunnyvale, CA, US
Recruiting Coordinator
Institute of Foundation Models • Sunnyvale, CA, US
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- serp_jobs.job_card.full_time
job_description.job_card.job_descriptionCraft warm, polished email templates and communications Ensure candidates are informed, prepared, and supported every step of the way Send timely reminders for interviewer feedback and drive process follow-through Build lightweight systems for coordination that scale as we grow Identify and close process gaps with humility and speed Collaborate across recruiting, hiring, and leadership to continuously improve Interview Scheduling – Coordinate multi-stage interviews through Lever, ensuring speed and accuracy. Candidate Experience – Write and maintain templates, schedule prep sessions, and provide real-time support. Interviewer Support – Confirm interview schedules, nudge interviewers for timely feedback, and keep everyone aligned. Process Management – Track pipeline stages, update dashboards, and close loop across stakeholders. Communication – Act as the friendly, responsive face for the candidates and internal teams. 4+ years total experience, with at least 2+ years in recruiting coordination Expertise in Lever (ATS) Exceptional organizational skills and attention to detail Clear, kind communication and calm under pressure Proven ability to operate autonomously in fast-paced, high-change environments Humble, supportive mindset — you see yourself as a service leader Experience in fast-scaling startups or technical recruiting environments Familiarity with calendar tools, Slack, Microsoft Teams, and interview scheduling best practices Track record of creating recruiting templates, trackers, or internal docs Hourly Rate : $30–$35 / hour, depending on experience On-site perks : complimentary lunch, gym access, and a short walk to Sunnyvale Caltrain
Job Description
Job Description
About the Institute of Foundation Models
We are a dedicated research lab for building, understanding, using, and risk-managing foundation models. Our mandate is to advance research, nurture the next generation of AI builders, and drive transformative contributions to a knowledge-driven economy.
As part of our team, you’ll have the opportunity to work on the core of cutting-edge foundation model training, alongside world-class researchers, data scientists, and engineers, tackling the most fundamental and impactful challenges in AI development. You will participate in the development of groundbreaking AI solutions that have the potential to reshape entire industries. Strategic and innovative problem-solving skills will be instrumental in establishing MBZUAI as a global hub for high-performance computing in deep learning, driving impactful discoveries that inspire the next generation of AI pioneers.
The Role
Coordinate high-velocity recruiting across teams
- Schedule and confirm interviews in Lever across multiple time zones
- Interface with candidates and interviewers to ensure smooth, timely processes
- Proactively troubleshoot conflicts, reschedules, and miscommunications
Deliver world-class candidate and interviewer experience
Own and evolve recruiting operations
Key Responsibilities
Qualifications
Must-Haves
Nice-to-Haves
Compensation & Benefits
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Recruiting Coordinator • Sunnyvale, CA, US
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