Accounting Administrative Assistant

Posting Details

Posting Details

Posting Number

S14121P

Working Title

Accounting Administrative Assistant

Department

VPR-Complex Carbohyd Rsch Ctr

About the University of Georgia

Chartered by the state of Georgia in 1785, the University of Georgia is the birthplace of public higher education in America and is the state's flagship university () . The proof is in our more than 240 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University's main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University's enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly established School of Medicine.

About the College / Unit / Department

College / Unit / Department website

Posting Type

External

Retirement Plan

TRS

Employment Type

Employee

Benefits Eligibility

Benefits Eligible

Full / Part time

Full Time

Work Schedule

Additional Schedule Information

Monday - Friday, 8am - 5pm but hours and days could vary on occasion.

Advertised Salary

Commensurate with experience.

Posting Date

09 / 11 / 2025

Open until filled

Yes

Closing Date

Proposed Starting Date

10 / 01 / 2025

Special Instructions to Applicants

Location of Vacancy

Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR ().

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at policymanual / section8 / C224 / #p8.2.18_personnel_conduct .

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at policymanual / section6 / C2653 .

Position Information

Classification Title

Accounts Receivable Tech II

FLSA

Non-Exempt

FTE

1.0

Minimum Qualifications

High school diploma or equivalent and 2 years of related experience

Preferred Qualifications

Familiarity with federal grant reporting systems (DOE, NSF, NIH).

Experience in a research or higher education environment.

Ability to work independently and collaboratively with faculty, staff, and students.

Position Summary

An Accounting Administrative Assistant performs routine accounting and administrative functions such as managing invoicing, tracking payments, preparing financial records, and assisting with annual report preparation for DOE, NSF, and NIH grants. This role also supports day-to-day service and training activities, including organizing training materials and coordinating hands-on course schedules. The Accounting / Administrative Lead serves as a functional lead for other administrative staff, may train team members, and helps resolve operational or financial issues. Typically, this position reports to Drs. Azadi / Heiss.

This position will provide high-level administrative and clerical support to ensure smooth daily operations for the Complex Carbohydrate Research Center (CCRC) service and training programs, grant management, financial processes, and travel coordination. This role requires strong organizational skills, attention to detail, and the ability to manage multiple priorities in a research-driven environment.

Knowledge, Skills, Abilities and / or Competencies

• Strong knowledge of invoicing and accounts receivable processes.
• Proficient with Excel software.
• Experience supporting academic or scientific training programs.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and PDF editing tools.
• Excellent organizational, communication, and time-management skills.

Physical Demands

Some lifting of materials.

Is driving a responsibility of this position?

No

Is this a Position of Trust?

Yes

Does this position have operation, access, or control of financial resources?

Yes

Does this position require a P-Card?

No

Is having a P-Card an essential function of this position?

No

Does this position have direct interaction or care of children under the age of 18 or direct patient care?

No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications)

No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website .

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website .

Duties / Responsibilities

Duties / Responsibilities

Financial & Invoicing Management :

Percentage of time

50

Duties / Responsibilities

Service & Training Program Administrative Support :

Percentage of time

30

Duties / Responsibilities

Grant & Reporting Support :

Percentage of time

20