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Procurement Specialist

Procurement Specialist

OptomiPlano, TX, US
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Procurement Specialist (Hybrid- Plano, TX)

Optomi, in partnership with a leading product development company, is seeking an experienced Procurement Specialist for their Plano office! This company is looking for someone who will be managing key tasks in the procurement process, including supplier management, purchase order management, and data analysis and reporting. In this role, you will be assisting in identifying potential suppliers, sourcing products or services, building requirements, obtaining quotes, conducting price analyses, identifying risk, and offering support for purchases. This is a hybrid position that would require 1-2 days per week onsite in Plano!

What the right candidate will enjoy!

  • Be a part of a leading product development company!
  • Working 3 days a week from home!
  • Be a part of a collaborative team!

Experience of the right candidate :

  • Experience with Information Technology suppliers and contracts
  • This is a must have.
  • 5+ years of experience in procurement.
  • Experience with strategic sourcing processes (RFx), contract standards, and contract language.
  • Experience with Procure-to-Pay (P2P) tools and systems.
  • Good technical aptitude with proficiency in Microsoft Office Suite.
  • Ability to thrive in a dynamic environment with a variety of tasks and manage multiple priorities / deadlines effectively.
  • Skilled in guiding, motivating, and influencing others without direct authority.
  • Solutions-oriented with an ability to keep an open mind while finding agreeable solutions.
  • Customer-focused mindset with excellent teamwork and collaboration skills.
  • Demonstrates problem-solving, troubleshooting, decision making, prioritization, and planning skills.
  • Organized and detail-oriented.
  • Ability to develop healthy working relationships and collaborate with peers and leaders.
  • Exhibits integrity and high standards in work quality.
  • Excellent verbal and written communication skills.
  • Adaptable and able to work effectively with diverse personalities and in changing environments.
  • Values diversity and differences amongst individuals in interactions.

    • Responsibilities :

    Coupa system management / monitoring :

  • Review / monitor / verify / process requisitions.
  • Follow up with users for approvals.
  • Ensure Purchase Orders (POs) are transmitted correctly.
  • Troubleshoot and solve for Coupa system issues, including tickets.
  • Assist Coupa users with questions / delegations, reporting, etc.

    • Reporting (run reports for visibility and accuracy / update) :

  • Contract export and review (correct as needed) including Spend, Stakeholder / department, Category, and Savings.
  • Export / prepare Procurement quarterly updates / year end.
  • Coupa implementation costs updates.

    • Process :

  • Monthly Coupa user review.
  • Provide training for new Coupa users.
  • Manage PO change requests and record in SharePoint report.
  • Monitor status / track and log for D&B, Gartner, TPCRM, etc.
  • Coupa change management log updates / maintenance.
  • SharePoint updates including Expiring contracts, NDAs, MSAs, and Suppliers.
  • Maintain Standard Operating Procedure (SOP).
  • Ensure SharePoint site(s) / content is current (archive outdated information, refresh as needed, etc.).
  • Perform supplier status review annually.

    • Projects / ad-hoc :

  • Manage requests from Stakeholders (i.e. Assist in acquiring samples for testing (Microsoft Hub, Samsung Flip), etc.).
  • Build Request for Proposals and cost analysis on proposals, summarizing contractual requirements, and negotiating on pricing and terms and conditions for purchases.
  • Establish and maintain relationships within the business lines, contract managers, legal and sales groups to effectively understand needs and capabilities, and to effectively and efficiently complete purchasing requests.
  • Partner with stakeholders to ensure complete necessary vendor documentation, following existing Sourcing & Procurement procedures.
  • Manage contracts and license agreements to ensure that obligations are met and the process for tracking renewals or replacement of existing agreements is managed and scalable.
  • Help troubleshoot and resolve process issues impacting internal stakeholders.

    • Other Responsibilities as needed :

  • Assist with projects upcoming / in flight.
  • Align with parties (Vendors, Stakeholders, etc.) of activity needed and timing.
  • Supplier Management.
  • Tracking SLAs and managing credits.
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