Associate Manager, Facilities

Associate Manager, Facilities

The Associate Manager, Facilities, will collaborate with the Sr. Manager on making key decisions while working with various labor trades such as Electrical, Plumbing, Building Engineers, Construction, Relocation labor, HVAC, and other general maintenance labor. This role requires regular communication with internal Sony departments, including Studio Operations, Security, IT, Telecom, Environmental Health & Safety, and Records Information Management. The Associate Manager will manage a designated list of properties, vendors, and trades with some direct supervision, submitting weekly reports to communicate project status to management.

Responsibilities :

Emergency Building Coverage (7-day / 24-hour) : Available to address emergencies 24 / 7 for at least three months per year and serve as backup on call for the same duration. Emergencies include rain leaks, power outages, sewage spills, electrical outages, AC outages, activation of emergency generator backup systems, gas leaks, etc.

Work directly with the Facilities Senior Manager on various building maintenance and repair projects. Obtain bids, award contracts, and oversee the implementation of work with in-house trades and third-party vendors.

Responsible for project communication with affected employees, assessing departmental needs, assigning project teams, ensuring projects fall within lease agreements, and verifying building drawings and space allocations.

Authorized to use predetermined annual budgets for maintenance and repairs within the portfolio of properties. Justify monthly expenses, including vendor contract charges, utility charges, and maintenance and repair costs.

Manage routine and major maintenance concerns, monitor and oversee operating and capital budgets, and ensure Class A quality services.

Conduct routine building inspections, draft reports, schedules, and submit budgets as needed.

Develop relationships with internal and external customers through face-to-face meetings, telephone calls, and email.

Lease Compliance : Work closely with the SCA Real-Estate Department, building owners, landlords, and property management companies to ensure lease compliance.

Manage properties with varying labor representation (union and non-union) accordingly.

Participate in and make recommendations for relocation projects, assist the Relocation Coordinator, and manage relocation projects from inception to completion.

Assess job estimate proposals, select appropriate vendors, and ensure coordination with in-house trades and outside consultants.

Analyze monthly spending patterns, forecast budgets, and act as the primary point person for monthly operating budgets.

Ensure the wellbeing of all employee groups from a safety, housekeeping, and aesthetic perspective within Studio Operations guidelines.

Experience :

5 years of building management experience in a commercial property environment of not less than 300,000 square feet.

Thorough understanding of building infrastructure (HVAC, Lighting, Plumbing, Electrical, Construction).

Experience in the entertainment industry and / or working on a studio lot is a plus.

Submit budget proposals / job estimates, monitor special / capital project budgets, and review monthly cost runs for financial overhead budgets.

Manage an array of job tasks varying in size and scope, often involving multiple trades and vendors.

Strong organizational skills, proactive approach, and ability to work with labor staff and executive clients.

Understanding of Fire Life & Safety standards, City Code regulations, and Cal-Osha standards.

The anticipated base salary for this position is $68,000-$87,000. This role may also qualify for annual incentive and / or comprehensive benefits. The actual base salary offered will depend on a variety of factors, including without limitation, the qualifications of the individual applicant for the position, years of relevant experience, level of education attained, certifications or other professional licenses held, and if applicable, the location of the position.

Sony Pictures Entertainment is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, national origin, disability, veteran status, age, sexual orientation, gender identity, or other protected characteristics. SPE will consider qualified applicants with arrest or conviction records in accordance with applicable law. To request an accommodation for purposes of participating in the hiring process, you may contact us at SPE_Accommodation_Assistance@spe.sony.com.