Workplace Coordinator - PT / Temporary

Workplace Coordinator

We are seeking an enthusiastic and energetic Workplace Coordinator to join our LA office. The ideal candidate is well-organized, adaptable, and an active thinker who always seeks the best approach. The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Workplace Coordinator is responsible for overseeing the day-to-day operations and community engagement for the LA office.

Schedule

This is a part time position - approximately 24-32 hours per week. This could increase over time depending on the preferences of the person in the role and business needs. Days / hours could vary depending on candidate preferences and business needs but there will need to be some flexibility. This role is onsite. This is a temporary position.

Responsibilities

• Provide operational and logistical support to the LA Office.
• Be the first point of contact for both internal and external parties.
• Deliver exceptional service to all internal and external clients and visitors.
• Organize travel needs and prepare detailed travel itineraries for LA leadership using Clark's travel site Egencia.
• Handle event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination.
• Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized.
• Manage invoicing and expenses via the Coupa system to include VP-level expense reports.
• Oversee various vendors and related duties including maintenance, mailing / deliveries, office supplies, equipment, furniture, catering & food / beverage, office cleaning, and errands.
• Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite.
• Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys).
• Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door.
• Communicate all internal messaging related to the daily operations of the LA office and region.
• Handle internal meetings as well as conference room coordination and support.
• Prioritize and manage multiple projects simultaneously.
• Maintain accurate documentation and filing systems.
• Other duties may be assigned, as necessary.

Qualifications

The Physical Side of the Role : Given that a good portion of your day will be spent at a desk, you should be comfortable with prolonged periods of focused work, whether it's collaborating with colleagues, analyzing data, or developing strategies. The role demands effective communication and sharp visual acuity for reviewing complex documents and performing detailed computer work. While there are times for quiet concentration, you'll also be expected to move actively throughout the office and travel occasionally to various locations, including dynamic construction sites, utilizing different modes of transportation. The ability to lift and move objects up to 10 pounds regularly, and up to 25 pounds on occasion (think a box of files or small office equipment), is also required.

Your Work Environment : Your primary workspace will be in our professional office, which has a typical, quiet-to-moderate noise and light levels. As part of your work, you may also be required to visit active construction sites. These environments are naturally more dynamic and can include exposure to outdoor weather conditions, louder noise, and moving equipment. Your safety is our top priority, and you'll be expected to follow Clark Construction's safety policies and procedures, and all applicable laws, at all locations.

Our High-Performing Culture : This is a demanding, high-performance environment. We are looking for candidates who are energized by challenge, thrive under pressure, and are prepared to do what it takes to achieve exceptional results. Success in this role requires significant commitment, including flexibility to work extended hours, especially during critical project phases or client deadlines. Beyond regular working hours, there will be occasions where business needs require your attention, particularly for time-sensitive matters or emergencies. You are expected to monitor and respond to communications (phone calls, emails, text messages) as required to address these situations effectively. Your ability to manage these expectations and be responsive when critical issues arise is key to your success in this role and our collective success as a team.

A Drug Free Workplace : Clark promotes a drug free workplace. A pre-employment drug "fitness for duty" screening is required, and the company conducts random quarterly drug "fitness for duty" tests.