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Contract Documents Specialist
Contract Documents SpecialistEagle Fire • Richmond, VA, US
Contract Documents Specialist

Contract Documents Specialist

Eagle Fire • Richmond, VA, US
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Overview

About Us — Eagle Fire Inc. has been a provider of fire protection services since 1987, including fire sprinkler systems, life safety services, special hazards systems, fire alarm services, access control systems, fire protection systems management, and fire extinguisher sales and service. Our expertise serves commercial, industrial, government, and mercantile facilities.

Join our growing team as we expand across VA, NC, SC, GA, AL, and TN. We offer opportunities for career advancement in the field of fire protection and life safety.

Benefits

  • Standard benefits plus Eagle Fire Perks
  • $2,000 Employee Referral Program
  • Employee Assistance Program
  • 10 Paid Holidays
  • Flexible Spending Account
  • Health Insurance
  • Health Savings Account
  • Life Insurance
  • Paid Time Off

Responsibilities

  • Imports client contracts into the Contract Lifecycle Management (CLM) platform – Malbek.
  • Performs subcontractor prequalification and annual recertification.
  • Issues subcontracts as requested by the Operations Team.
  • Assists in maintaining the CLM database using preexisting reports to identify missing or incomplete data requiring correction.
  • Requests information from other Eagle Fire Inc. departments for integration into contract documents to ensure a complete contract package for hand-off to the Operations Team.
  • Requests compliant certificates of insurance for contracts as well as revisions desired by clients.
  • Follows up with clients and subcontractors for missing documents.
  • Performs contract reviews and redlining with guidance.
  • Performs other related duties as required.

    • Qualifications & Skills

  • Understanding of legal language as it relates to contracts under common law and UCC Article 2.
  • Excellent written and verbal communication skills.
  • Self-starter with the ability to work independently, handle change, resolve conflicts, and solve problems; adaptable to change.
  • Excellent organizational skills and attention to detail.
  • Ability to identify priorities and manage time-sensitive documents.
  • Ability to maintain confidentiality and exercise discretion and good judgement.
  • Positive and professional demeanor.

    • Education & Experience

  • Bachelor's Degree or equivalent job-related experience.
  • Minimum of three (3) years of experience in contracts review (paralegal, legal assistant, or equivalent) preferred for a general contractor, engineer, or trade contractor.

    • Physical Requirements

  • Ability to sit for extended periods and perform office-based tasks.
  • Proficiency with phones, computers, and standard office equipment.

    • Equal Employment Opportunity

    Eagle Fire Inc. is an equal opportunity employer.

    J-18808-Ljbffr

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