Office Specialist - Lincoln Regional Center

Office Specialist - Lincoln Regional Center (Open)

Are you looking for an exciting opportunity to make a real impact while showcasing your organizational and communication skills? Lincoln Regional Center is currently seeking a motivated and detail-oriented Office Specialist to join our dynamic team. In this role, you will play a key part in supporting daily operations, managing important tasks, and ensuring the smooth running of our office. If you're ready to take on a rewarding challenge and grow within a supportive and collaborative environment, we'd love to have you apply and bring your expertise to our team!

Under limited supervision, this position is responsible for the day-to-day operations and supportive role for the Health Information Management Department.

Key Responsibilities

• Perform general office duties such as answering phone calls, managing emails, and greeting visitors.
• Schedule and coordinate meetings, appointments, and conferences, ensuring proper preparation and organization. Take meeting minutes and create an agenda.
• Maintain and update files, records, and databases, ensuring accuracy and confidentiality.
• Assist with document preparation, including reports, presentations, and correspondence.
• Serve as a liaison between different departments, ensuring smooth communication and coordination.
• Assist with data entry, meeting support, and other specialized tasks as required by various teams.
• Ensure compliance with company policies and procedures, while maintaining confidentiality in all aspects of the role.

Monday - Friday, 8 : 30am - 5 : 00pm.

$17.254 per hour, plus $3.00 per hour facility differential.

Requirements / Qualifications

Minimum Qualifications : Coursework / training in administrative / office support functions, procedures, and methods including the operation of personal computers and office equipment; or experience in customer service or public contact; or applying criteria / regulations; and / or performing administrative / office / secretarial support work including use of personal computers and office equipment.

Preferred Qualifications : Data entry experience. Experience with Microsoft Word, Excel, and Outlook. Detail oriented and the ability to multi-task. At least one year of post high school coursework or office experience in administration, office management, accounting, finance, planning, policy analysis and implementation, administrative / management analysis, operations research, program evaluation, or research.

Other : This position requires proficiency in English, including the ability to read, write, speak, and comprehend the language effectively.

Special Notes Applicable To Office Specialist Some positions may require : experience and / or training that is unique to the work assigned; a specific data entry keystroke speed or word processing speed; a valid driver's license or the ability to provide independent authorized transportation; and / or criminal history background checks and other specific background check protocols for their agency.

Knowledge of : the program-administrative policies and guidelines of the employing agency; administrative and office processes and procedures and associated computer applications such as word processing, file management, record keeping, and database management; customer service processes and principles; specialized processes and terminology associated with assigned work. Skill in : active listening; asking questions; understanding instructions; using word processing; creating spreadsheets, charts, graphs, and reports; managing time, schedules, and priorities; monitoring and assessing program performance; applying critical thinking techniques.

Ability to : formulate and recommend alternative courses of action; communicate and exchange information and ideas with others; interpret and apply policies, procedures, and regulations; create charts, graphs, and / or reports using word processing or other computer applications; summarize technical data and results of research into reports; track and monitor information; retrieve information from a variety of sources; coordinate resources and people; maintain confidential records.