Administrative Coordinator (Intermediate or Senior), Continuing Medical Education

Administrative Coordinator (Intermediate Or Senior), Continuing Medical Education

The Administrative Coordinator provides comprehensive administrative and project support to the Director of Continuing Professional Development and the Continuing Education (CE) team. This role is vital to enhancing the productivity, organization, and overall efficiency of the Director while also playing a key support role for CE Program Managers during critical stages of planning and delivering healthcare continuing education programs. These programs include live in-person, remote, and online courses. The coordinator assists in a wide range of responsibilities across the course lifecycle, including content and faculty management, on-site support, committee coordination, facilities, marketing, catering, registration, evaluation, data and timeline management, budgeting and finance, and record-keeping.

Job Responsibilities :

• Provide executive support to the Director, including special projects, schedule management, communications, organization, and follow-up tasks to improve workflow and efficiency.
• Support the CE Team during key planning phases by coordinating logistics, assisting with course materials, and ensuring readiness for live, remote, and hybrid CE activities.
• Proofread and edit course and department materials for accuracy, completeness, compliance, and adherence to UVA Health CE brand standards.
• Policy and procedure development assistance, including drafting, editing, and organizing documentation to support departmental operations and compliance.
• Review accreditation documentation for completeness, accuracy, and compliance, using checklists provided.
• Manage and support CloudCME, our accreditation management system, facilitating course setup, faculty and learner data, evaluations, certificates, reporting, and troubleshooting.
• Other duties as assigned.

Minimum Requirements :

Intermediate Administrative Coordinator :

Education : High School Diploma

Experience : At least four years experience

Senior Administrative Coordinator :

Education : High School Diploma

Experience : Six years of experience. Bachelor's degree may substitute for experience.

Physical Demands :

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

About UVA Health Continuing Education :

UVA Health Continuing Education (UVA Health CE) is a jointly accredited provider of Interprofessional Continuing Education (IPCE), representing a collaborative partnership between the UVA School of Medicine and the UVA School of Nursing.

Salary will be commensurate with education and experience. This is a non-exempt-level, benefited position. Learn more about UVA benefits.

This position is based in Charlottesville, VA, and is eligible for a hybrid schedule, in accordance with UVA's remote work guidelines. To learn more about UVA and in the Charlottesville area, visit UVA Life and Embark CVA.

Background checks and pre-employment health screenings will be conducted on all new hires prior to employment.

How To Apply :

Please apply online, by searching for requisition number R0076169. Complete an application with the following documents :

Upload all materials into the resume submission field. You can submit multiple documents into this one field or combine them into one PDF. Applications without all required documents will not receive full consideration.

Internal applicants : Apply through your Workday profile by searching "Find Jobs." Reference checks will be completed by UVA's third-party partner, SkillSurvey, during the final phase of the interview. For questions about the application process, please contact Jeremy Brofft, Senior Recruiter at xmf9ad@virginia.edu.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities.