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Medical Office Coordinator

Medical Office Coordinator

Tap Growth aiBaltimore, Maryland, US
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We're Hiring : Clinical Admin Coordinator!

We are seeking a detail-oriented and organized Clinical Admin Coordinator.

Location : Baltimore, MD

Role : Clinical Admin Coordinator

Work Schedule : Onsite - Monday to Friday 9 : 00 AM - 5 : 00 PM

Essential Responsibilities :

  • Maintain the Front Office area of the clinic.  Welcoming visitors in a friendly upbeat manner.  Receiving, directing, handling phone calls in a professional and courteous manner.
  • Maintaining an orderly desk area and reception area to create a positive impression as guests visit.  Receiving, sorting, and distributing mail across all offices. This includes regular mail deliveries along with packages and carrier services.
  • Assisting with Patient Check In / Scheduling Appointments.  Completing client reminder phone calls 24-48 hours before their appointment. Scheduling clients over the phone for an appointment.
  • Registering clients at the front.  Collect monies from self-pay clients and securely place contributions in safe room.  Ensuring client’s personal / billing information is accurate in Insight.  Complete Phone Encounter forms and complete Covid-19 screening questions for all clients.
  • Take notes during staff meetings, create agendas, Producing forms, memos, letters, charts, and graphs.  Coordinating logistics for meetings, including compiling documents and agenda.
  • Assisting Program Directors and Health Program Administrators on various assignments.  Filing paperwork and correspondence as directed.
  • Assist in planning and coordinating the projects and activities for the Adolescent & Reproductive Health Program. Prepares weekly statistical information.
  • Inventory, track incoming and outgoing products.  Creating spreadsheets, packing boxes, counting inventory, maintain a system for inventory and filing documents.
  • Provide inventory control reports as required. Maintain count accuracy (digital and physical counting).  Updating database with incoming and outgoing products.  Loading and unloading deliveries.  Maintain a safety while using equipment and tools.

What We're Looking For :

  • Education : A High School Diploma or GED is required for this position. An associate or bachelor’s degree in business administration or a related field is preferred .
  • Work Experience : You should have a minimum of 1 -2 years of work experience as an Receptionist, Registration Agent, Admin Assistant in a Hospital or Clinical Environment
  • Technical Skills :   Experience with Epic Electronic Medical Records Software System HIGHLY Preferred.  Proficiency in Microsoft Office Suite, especially in Word, Excel, and PowerPoint, is a must. Experience with video conferencing platforms such as MS Teams, Zoom, or Webex is preferred.
  • Communication Skills : Excellent verbal and written communication skills are required. You should be able to effectively communicate with executives, employees, clients, and external partners.
  • Organizational Skills : Outstanding organizational and time management skills are essential. You should be able to manage multiple tasks simultaneously, prioritize tasks, and meet deadlines.
  • Interpersonal Skills : You should have strong interpersonal skills, be able to work independently and as part of a team and demonstrate discretion and confidentiality in handling sensitive information.

    • Ready to make an impact in healthcare? 🚀 Apply now and join our dedicated team!

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    Office Coordinator • Baltimore, Maryland, US

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