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Contract Administration Analyst - 62000484
Contract Administration Analyst - 62000484Florida State Jobs • Tallahassee, FL, US
Contract Administration Analyst - 62000484

Contract Administration Analyst - 62000484

Florida State Jobs • Tallahassee, FL, US
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Contract Administration Analyst - 62000484

The Florida State Guard serves Florida as a cornerstone of statewide crisis and emergency response. The mission of the Florida State Guard is to protect and preserve the life and property of the people of Florida from all threats to public safety through rapid deployment of ground, maritime, and air capabilities in partnership with state and local agencies. The Florida State Guard is a Division of the Florida Department of Military Affairs.

Our benefits include :

  • Health Insurance
  • Life Insurance
  • Dental, Vision and Supplemental Insurance
  • Retirement Benefits
  • Vacation and Sick Leave
  • Paid Holidays
  • Opportunities for Career Advancement
  • Tuition Waiver for Public College Courses
  • Training Opportunities

Conditions of employment include :

  • New employees of the Florida State Guard will be required to pass a pre-employment drug screening.
  • New employees of the Florida State Guard are required to participate in a direct deposit / electronic transfer program.
  • The Florida State Guard is paid on a monthly basis.
  • As a candidate, you may be required to provide documentation (i.e., High School Diploma or Equivalency, College Transcripts, etc.) to verify meeting these minimum qualifications.

    • To be considered for this position, application must be fully completed, your responses to qualifying questions for this position must be verifiable by documentation provided through the electronic application process and clearly stated within the employment history.

    Minimum requirements include :

  • A bachelor's degree from an accredited college or university in business administration, public administration, finance, or a related field, and
  • Two (2) years of professional experience in contract management, procurement, or a related administrative field.

    • Or any combination of education and experience equivalent to the above.

    Work at the Florida State Guard is cross-functional, meaning duties may cross division / office lines. The Florida State Guard expects this position to provide their skills and expertise wherever needed through work on teams or as directed. Minimal travel may be required.

    Preferred qualifications include :

  • Certification as a Florida Certified Contract Manager (FCCM) or Florida Certified Contract Negotiator (FCCN).
  • Experience with MyFloridaMarketPlace (MFMP) and Florida Accountability Contract Tracking System (FACTS).

    • Duties and responsibilities include :

  • Develops, reviews, and administers contracts, agreements, and amendments for services, commodities, and grants.
  • Assists in preparing competitive solicitations (ITBs, RFPs, RFQs) and ensures compliance with Chapter 287, Florida Statutes, and Rule 60A-1, Florida Administrative Code.
  • Analyzes contract terms and conditions to identify potential risks, fiscal impacts, and performance metrics.
  • Conducts contract monitoring, including reviewing deliverables, invoices, and vendor performance reports.
  • Coordinates with program and fiscal staff to ensure timely contract execution, amendments, renewals, and closeouts.
  • Maintains contract files and documentation in accordance with state record retention requirements.
  • Provides technical assistance and training to program staff on contract procedures and best practices.
  • Prepares reports, correspondence, and analytical summaries related to contracting activities.
  • Participates in vendor negotiations, evaluations, and dispute resolution processes.
  • Assists with audits, reviews, and internal control assessments related to contracting functions.

    • Knowledge, skills, and abilities include :

  • State of Florida procurement and contracting laws, rules, and procedures.
  • Knowledge of budgeting systems and software to include but not limited to FLAIR, MFMP, AOD, etc.
  • Knowledge of business and management principles involved in strategic planning, resource allocation, leadership techniques, production methods, and coordination of people and resources.
  • Knowledge of accounts receivable software; fund accounting software
  • Knowledge of descriptive and inferential statistics, and their applications.
  • Knowledge of economic and accounting principles and practices, and the analysis and reporting of financial data.
  • Ability to understand, formulate, and apply rules, regulations, policies, and procedures.
  • Knowledge of principles and processes for providing customer and personal services.
  • Knowledge of administrative and office procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and workplace terminology.
  • Excellent verbal and written communication skills.
  • Proficient in Microsoft Office Suite or related software.
  • Excellent organizational skills and attention to detail.
  • Excellent analytical and management skills.
  • Ability to assist with non-routine and unforeseen administrative tasks as a result of incidents, activations, or direction of leadership.
  • Ability to deal tactfully and courteously with internal and external customers.
  • Ability to maintain sensitive and confidential information.
  • Ability to process large amounts of information from diverse sources and to integrate that information into a logical format for presentation in reports, documents, and other written materials.
  • Ability to be resourceful, act independently, and take action in situations that lack clear direction.
  • Ability to do short- and long-range program project planning.
  • Ability to assess budgetary needs.

    • Special reminders :

  • The State of Florida and The Florida State Guard participate in the E-Verify program. Federal law requires that all employers verify the identity and employment eligibility of any person hired to work in the United States.
  • Male applicants born on or after October 1, 1962, will not be eligible for hire or promotion unless they are registered with the Selective Services System (SSS) before their 26th birthday.
  • All members of the Florida Retirement System are required to contribute 3% of their salary on a pre-tax basis.
  • If you are a retiree of the Florida Retirement System (FRS), please check with the FRS on how your current benefits will be affected if you are re-employed with the State of Florida.
  • The State of Florida is an Equal Opportunity Employer / Affirmative Action Employer and does not tolerate discrimination or violence in the workplace.
  • Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and / or People First Service Center (1-866-663-4735).
  • The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.
  • The Florida State Guard values and supports employment of individuals with disabilities. Qualified individuals with disabilities are encouraged to apply.
  • Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans' Preference will receive preference in employment for Career Service vacancies and are encouraged to apply.
  • Candidates claiming Veterans' Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. All documentation is due by the close of the vacancy announcement.
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    Contract Analyst • Tallahassee, FL, US

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