Program Support Associate

Program Support Associate

This position has been deemed critical by the Stanford Doerr School of Sustainability Dean's Office and is exempt from the hiring pause. This position is based on Stanford's main campus with consideration given to the option for a hybrid work schedule (partially onsite and offsite), subject to operational need. Interested candidates must include a resume and cover letter to be considered for this position. This is a one-year fixed term position with the possibility of renewal dependent on programmatic need and budgetary availability. Applicants must be authorized to work for any employer in the U.S. We are unable to sponsor or take over sponsorship of an employment visa.

The Stanford Doerr School of Sustainability strives to create a future when humans and nature thrive in concert and in perpetuity. The school is made up of a three-part structure to drive global impact : Our academic departments and programs educate students and create new knowledge across areas of research that are crucial for advancing the long-term prosperity of the planet and people; Institutes bridge scholarship at Stanford and beyond, bringing multiple viewpoints to bear on urgent challenges; The Sustainability Accelerator drives new policy and technology solutions through a worldwide network of partners who work with our teams to develop solutions at a global scale. The school is dedicated to creating and supporting a community with the richness of experience and background needed to create solutions that benefit all people, particularly those most affected by environmental damage and climate change.

The Natural Capital Project (NatCap) operates as a partnership between Stanford University, the Chinese Academy of Sciences, the University of Minnesota, the Stockholm Resilience Centre, The Nature Conservancy, and the World Wildlife Fund. NatCap's mission is to pioneer science, technology, and partnerships that enable people and nature to thrive. We do this to help make the world a more livable place; to secure human well-being with thriving ecosystems; to harmonize conservation and human development goals, by developing scientific tools and technology to model and map the distribution of biodiversity and to demonstrate the services provided by ecosystems. NatCap at Stanford is located within the Woods Institute for the Environment within the Stanford Doerr School of Sustainability.

The Program Support Associate will provide essential administrative and logistical support for convenings and capacity development programs. Working with limited supervision, this role is critical to the success of high-impact initiatives such as the Natural Capital Symposium, custom training programs held both internationally and domestically, and other strategic efforts that advance our research and outreach goals. By managing the delivery of new course agreements and ensuring the smooth execution of a broad spectrum of events, this position will directly support NatCap's mission to equip practitioners with the knowledge, tools, and networks needed to integrate natural capital approaches into decision-making.

Your responsibilities will include : Coordinate planning and logistics for major convenings (e.g., the biennial Natural Capital Symposium) and custom training programs, including scheduling, communications, vendor selection, contracting support, and budget monitoring. Serve as on-site event manager for on campus convenings. Maintain the Capacity Development program database; generate reports to support program evaluation, content, and decision-making. Guide the execution of new training agreements, including ensuring timely delivery on new courses. Draft and edit documents, presentations, reports, and correspondence; maintain and update program content for websites and reports. Track and report on program metrics; support past participant engagement and program evaluation efforts. Plan and maintain complex calendars; arrange travel in compliance with Stanford and sponsor policies. Process a variety of financial transactions; produce, monitor, and reconcile budget statements; research and resolve discrepancies. May lead or supervise temporary / student workers, including assigning and reviewing tasks.

To be successful in this position, you will need : Education & Experience : High school diploma and four years of administrative experience, or combination of education and relevant experience. Knowledge, Skills and Abilities : Advanced computer skills and demonstrated experience with office software and email applications. Demonstrated success in following through and completing projects. Excellent organizational skills and attention to detail. Strong verbal and written communication skills. Excellent customer service and interpersonal skills. Ability to prioritize, multi-task, and assign work to others. Ability to take initiative and ownership of projects. Ability to routinely and independently exercise sound judgment in making decisions. Certifications and Licenses : None. In addition, our preferred qualifications include : Knowledge of Stanford University systems and policies. Experience planning and coordinating a wide variety of events. Experience with Cvent, AirTable, and Smartsheet.

The expected pay range for this position is $39.20 to $45.56 per hour. Stanford University provides pay ranges representing its good faith estimate of what the university reasonably expects to pay for a position. The pay offered to a selected candidate will be determined based on factors such as (but not limited to) the scope and responsibilities of the position, the qualifications of the selected candidate, departmental budget availability, internal equity, geographic location and external market pay for comparable jobs. At Stanford University, base pay represents only one aspect of the comprehensive rewards package. The Cardinal at Work website provides detailed information on Stanford's extensive range of benefits and rewards offered to employees. Specifics about the rewards package for this position may be discussed during the hiring process.