Senior Project Administrative Assistant : Life Sciences - Cincinnati, Ohio Req 31340

Senior Project Administrative Assistant

At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.

This role is a Senior Project Administrative Assistant for our team in Cincinnati, Ohio, supporting the Senior Vice President of Global Life Sciences, Senior Vice President of Life Sciences North America, and the Vice President of Cincinnati Operations. In this role, you will perform a wide variety of administrative and staff project support services in our Life Sciences market. Strong organization skills and ability to communicate with staff at all levels both orally and in writing are required to help us meet our client's objectives.

Key Responsibilities include :

• Providing high-level administrative support to executives, including managing calendars, scheduling meetings, and organizing travel arrangements.
• Correspondence management including communications on behalf of the executive, including drafting emails, letters, and memos to ensure clear and professional correspondence.
• Organize meetings and events, including logistics such as venue selection, attendee management, and technology setup.
• Coordination of operations reporting, including monthly and weekly reporting.
• Scheduling of monthly project reviews.
• Prepare and edit presentations, reports, and documents, and maintain organized filing systems for both digital and physical records.
• Expense Management for executive level staff.
• Miscellaneous administrative and special projects as needed.
• Be available outside regular business hours to respond to urgent requests, scheduling changes, or executive needs.

At least 10 years of administrative experience supporting senior level executives, preferably within an engineering, construction or related organization.

Excellent interpersonal skills, project coordination experience, and the ability to work well with all levels of internal management and staff, as well as outside clients and vendors. Experience working with high-level clients and executives.

Advanced skills / proficiency in office software (e.g., MS Office Suite), specifically Word, Excel, Powerpoint, Outlook, Sharepoint, One Note, and TEAMS. Experience with Oracle E-Business Suite (Software) a plus. Experience with Concur Expense and Travel System.

Ability to handle sensitive information with discretion and maintain confidentiality.

Please note : Position is hybrid, with office location in Cincinnati, OH. Expectation is for in-office presence in Cincinnati a minimum of 3 days per week.

Ideally you'll have :

Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, one floating holiday, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.

The base salary range for this position is $59,100.00 to $100,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. Job posted on October 03, 2025. This position will be open for at least 3 days.

We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices / projects and remote locations enabling them to deliver their best work.

Locations : City

State

Country

Cincinnati

Ohio

United States