Accounts Payable Coordinator

The set schedule for the position will be (must be able to adjust working hours to match EST) :

Monday : 7 hours, 8 : 00am to 3 : 30pm

Tuesday : 8 hours, 8 : 00am to 4 : 30pm

Wednesday : 9 hours, 8 : 00am to 5 : 30pm

Thursday : 9 hours, 8 : 00am to 5 : 30pm

Friday : 7 hours, 8 : 00am to 3 : 30pm

Lunch every day will be 12 : 00pm 12 : 30pm

Job Description : The Accounts Payable Entry & Reconciliation department at Shared Services manages the imaging, distribution, entry of vendor invoices, and reconciliation per the 3-way match, in preparation for vendor payment. The Accounts Payable Coordinator (Entry) is primarily responsible for entering vendor invoices, identifying payment terms, and matching invoices to purchase orders.

Client's Notes : The manager is seeking a temporary contract workers for an 8-month assignment focused on invoice data entry and research. Ideal candidates should :

Hit the ground running with minimal ramp-up time.

Have accounting and invoicing experience; industrial background is a plus.

Be able to handle minor data issues (e.g., purchase order typos, unit conversions).

Work a set weekly schedule totaling 40 hours, with varying daily hours (Mon Fri, EST).

Be comfortable with a Microsoft Teams interview involving at least two interviewers.

Accept a maximum pay rate of $20 / hour.

Be located anywhere in the U.S. (remote work is acceptable).

Training will be provided for system use and exception handling.

Candidates must understand that the entry position handles one segment of the Accounts Payable process and is strictly data entry.

Must dedicate their full attention to their job responsibilities as remote work is not a substitute for other personal arrangements such as dependent care.

Must-haves :

Ability to manual key in 35-40 invoices per hour with high accuracy (typing skills).

GL coding experience

Knowledge of payment terms

Accuracy billing customers

Must have an accounting or bookkeeping background

Role and Responsibilities :

Ensure invoice images and supporting documents are accurate

Enter invoice details into Ferguson's ERP by using accounts payable 3-way match process

Investigate and resolve problems and inquiries

Ability to identify different accounting document types

Assist with other Ad Hoc Accounts Payable duties

Calculate and apply accurate payment terms to vendor invoice entries

Accurately bill customers for products and services

Advanced problem-solving concerning unit of measure differences and other research as necessary

Review entries for duplication

Interact with outside vendors to ensure accurate processing of invoices

Maintain consistency of adherence to accounts payable policies and goals

Provide elevated levels of support at Month End as well as Mid-Year and Year End

Provide unparalleled customer service to both internal and external customers

Qualifications :

Accounts payable, procurement (P2P) or other financial experience required

Understanding of accounting concepts through course-work or relevant experience

Experience with inventory cycle count and / or receiving and shipping discrepancy resolution

Ability to work in a fast-paced environment with measured performance metrics

Proficient computer skills, including 10-key, with keen attention to detail in a structured, paperless work environment

Ability to recall information needed for quick decision-making and critical thinking

Ability to organize and prioritize work, adjusting in accordance with job objectives

Demonstrate Microsoft Office software skills (Outlook, Word, Excel, Teams, etc.)