Office Assistant

Job Description

Job Description

We're searching for a diligent office assistant to provide administrative support. To provide direct administrative, organizational, and office management support to the Owner / Operator by handling non-core but critical business functions. This role exists to free up the Owner’s time to focus on estimating, permits, construction oversight, and client management while ensuring the office runs smoothly, documentation is organized, and communication is efficient.

Applicants should be extremely thorough, possess excellent communication skills, and have some background in customer service. Send us your resume today to become part of the team!

This is a part-time role that has the opportunity to transition to full-time.

Compensation : $20 - $22 hourly

Responsibilities :

• Manage the company email inbox, filter routine inquiries, and flag urgent owner-level issues.
• Draft and send standard correspondence, proposals, and follow-ups (templates provided).
• Handle filing (digital and paper), ensuring all project documents are properly named and stored.
• Maintain an organized digital folder system for estimates, permits, contracts, invoices, and subs.
• Collect, scan, and upload documentation from subs / vendors.
• Maintain updated subcontractor / vendor records (insurance, W-9s, licenses).
• Enter invoices, receipts, and payments into accounting software (QuickBooks or similar).
• Maintain budget spreadsheets with up-to-date cost entries (for Owner review).

Qualifications :

About Company

Johnston Brothers Homes is a local home-building business looking to expand our team. We provide an exceptional product within our market. Recently having expanded into new neighborhoods, we're in need of a thorough, eager, & knowledgeable team member to join us in our vision.