Contract Management Specialist 1 / Trainee 1 / 2 (NY HELPS) - Albany - Capital Bureau

The duties that the incumbent of the vacancy will be expected to perform. Duties Description The Contract Management Specialist 1 / Trainee 1 / 2 duties within the Capital Bureau in Albany will include but are not limited to the following :

• Review Bureau contracting / purchases for fiscal, procurement and programmatic correctness; adherence to Agency policy; compatibility with agency programs and goals, availability of funds; and appropriateness of fees;
• Evaluate program needs and performance; prepare assist with preparing reports to ensure that all applicable laws, rules, and regulations are adhered to and that proposed purchases / contracts represent "best value" to New York State;
• Review Bureau budget modifications to determine the impact on programs and purchasing to ensure continued compliance with applicable regulations;
• Provide program guidance, technical assistance, and training to agency staff and / or vendors to facilitate the management, procurement and ensure control requirements are met and to improve efficiency and workflow for various programs;
• Develop and maintain effective working relationships with Agency administrators, program staff, and regional staff to predict, assess, troubleshoot, and resolve technical, program and customer service issues and problems;
• Interact and correspond with stakeholders regarding status of applications, orders, refunds, and other bureau transactions, and associated data management;
• independently reviews and recommends approval / disapproval Sole / Single Source Procurements, and other related financial documents;
• submits procurement documents to the Office of the State Comptroller, performs on-site and central reviews of contract implementation and performance, and monitors voucher payment process for assigned contracts and purchasing processes;

proposes changes to existing program guidelines or assists in the development of new guidelines, participates in the bidder debriefing session, and conducts or directs research into prevailing industry trends and prices.

The minimum qualifications required for this vacancy. Minimum Qualifications If Civil Service Eligible list(s) exist, they will be canvassed. You may also apply if you are eligible for appointment by one of the following qualifications :

If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

NY HELPS or 55-b / c Qualifications :

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

To be considered for appointment through NY HELPS, or 55-b / c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are :

Contract Management Specialist Trainee 1, Non-Statutory (NS) Equated (EQ) to Salary Grade (SG) 14 :

A bachelor's or higher degree

If chosen, you may, at the agency's discretion, be appointed to a higher level. You must inform the agency of any additional qualifications in your application and at your interview.

The advanced placement qualifications are :

Contract Management Specialist Trainee 2, NS EQ SG 16 :

A bachelor's or higher degree

Contract Management Specialist 1, SG 18 :

A bachelor's or higher degree

NOTE : At the agency's discretion, advanced placement to the Trainee 2 or Journey level may be possible depending on education and pending Civil Service.

If you are a veteran or an individual with a disability and would like to apply for the Department of Civil Service's 55-b / c Program, please visit https : / / www.cs.ny.gov / rp55 / for more information.

Subsequent 55-b / c Qualifications :

A subsequent 55-b / c appointment may be considered if you have at least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher and have a current Civil Service 55-b / c letter of eligibility. The service must be in a title that Civil Service has deemed transfer eligible to the position.

Reassignment Qualifications :

Current NYS Office of Parks, Recreation and Historic Preservation Employees only, with at least one year of permanent or contingent-permanent qualifying service as Contract Management Specialist 1 / Trainee 1 / 2; if you have less than one year, you must be reachable on the current Contract Management Specialist 1 / Trainee 1 / 2 eligible list for this location.

52.6 or 70.1 Transfer Qualifications :

At least one year of permanent or contingent-permanent qualifying service as a Grade 11 or higher (for 70.1), or Grade 12 or higher (for 52.6). The service must be in a title that Civil Service has deemed transfer eligible to the position.

Note : The transfer cannot be a second consecutive transfer resulting in an advancement of more than two salary grades.

For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https : / / careermobilityoffice.cs.ny.gov / cmo / gotit / .

70.4 Transfer Qualifications :

At least one year of permanent or contingent-permanent qualifying service as a Grade 12 or higher, a bachelor's or higher degree

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reinstatement or transfer in accordance with Civil Service Law.

Additional comments regarding the vacancy. Additional Comments If you have previous or current employment at a NYS agency, to be considered for this position, a review of your state history is needed. Please provide the last four digits of your social security number in your email response or on your resume. If you are not comfortable providing this information in your response, a representative from our office may contact you.

Operational Needs :

Must possess and maintain a valid driver's license that allows the candidate to legally operate a motor vehicle in New York State as a term and condition of employment.

Must be detail-oriented with a proven capacity to multitask, with a high standard for accuracy and accustomed to working in a team environment and work independently as needed with set priorities.

Must possess effective communication skills and have the ability to understand written and / or verbal material and instructions.

Must possess strong interpersonal skills and be a self-starter and maintain confidentiality.

The candidate must be proficient in Microsoft Office applications.

Ability to initiate and maintain relationships across diverse set of stakeholders.

Depending on each applicant's experience and / or current salary if employed by New York State already, the appointment may be made to the Contract Management Specialist Trainee 1, Contract Management Specialist Trainee 2, or the Contract Management Specialist 1 titles. Included below is a breakdown of the salary at each level of the traineeship :

Contract Management Specialist Trainee 1, SG-14 : $53,764 - $68,630

Contract Management Specialist Trainee 2, SG-16 : $59,994 - $76,359

Contract Management Specialist 1, SG-18 : $66,951 - $85,138

Benefits :

The NYS Office of Parks, Recreation & Historic Preservation offers a generous benefits package that includes but is not limited to :

Paid Time Off :

PEF : 44 days - 13 Vacation days, 13 Sick days, and 5 Personal Leave days, 13 Holidays.

PEF : Three (3) days of professional leave annually to participate in professional development.

Health Care Benefits :

Eligible employees and dependents can pick from a variety of affordable health insurance programs.

Family dental and vision benefits at no additional cost.

Additional Benefits :

New York State Employees' Retirement System (ERS) Membership

NYS Deferred Compensation

Access to NY 529 and NY ABLE College Savings Programs, as well as U.S. Savings Bonds

Public Service Loan Forgiveness (PSLF)

Paid Parental / Family Leave

To learn more about our benefits, visit : https : / / parks.ny.gov / employment / benefits.aspx.

For the duration of the NY HELPS Program, this title may be filled via a permanent non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Employees appointed via the NY HELPS program are restricted for promotional appointment until their position is covered-in to the competitive class by the New York State Civil Service Commission (CSC), or they otherwise obtain permanent competitive status. The CSC has recently covered-in employees who were appointed via NY HELPS on a permanent or contingent permanent basis between June 26, 2024 and June 11, 2025. Notification to employees regarding a change in their status is forthcoming. You may wish to apply if you received a permanent NY HELPS appointment to a qualifying title within these timeframes and are interested in this opportunity. Your eligibility for promotion will be reviewed by Human Resources. Employees with a permanent NY HELPS appointment occurring effective 6 / 12 / 25 or later will be addressed with a subsequent cover-in.

This position may require a background check and / or medical exam prior to appointment.

Note : For all transfers noted, a comprehensive list of titles approved for transfer is available through Civil Service GOT-IT at https : / / careermobilityoffice.cs.ny.gov / cmo / gotit / .

Some positions may require additional credentials or a background check to verify your identity.