Accounting Specialist

Job Description

Job Description

We are seeking a detail-oriented and dependable Accounting Specialist to support our finance team with a broad range of financial, administrative, and analytical responsibilities. This hybrid role plays a key part in ensuring smooth daily operations, accurate recordkeeping, timely invoice processing, and insightful reporting. The ideal candidate is highly organized, experienced with tools such as Excel, Power BI, SAP Ariba, and capable of managing vendor relationships and project-based billing with accuracy and discretion.

Key Responsibilities :

• Process, code, and input invoices regularly into the accounting system with complete and appropriate backup documentation.
• Ensure vendor compliance prior to payment (e.g., W-9s, insurance, lien waivers).
• Investigate and resolve billing discrepancies with vendors and internal teams.
• Analyze open and aged AP items; proactively address unresolved balances.
• Update the accounting system weekly with processed payments and reconciliations.
• Correspond with vendors, contractors, and subcontractors to address invoice or payment inquiries.
• Maintain organized and thorough records in compliance with company policies, accounting standards, and project requirements.
• Assist with 1099 maintenance and annual filings.
• Manage internal pricing databases or documentation to reflect current pricing information.
• Accurately enter, update, and manage data across financial systems, pricing databases, and documentation.
• Regularly maintain and update internal pricing documentation to reflect current rates and terms.
• Generate reports and visualizations using Power BI to support business intelligence and decision-making.
• Use advanced Excel functions (pivot tables, VLOOKUP, formulas) to analyze financial data and provide insights.
• Use SAP Ariba or similar procurement platforms for invoice processing, supplier tracking, and workflow management.
• Leverage Microsoft Excel, Power BI, and Business Central to execute daily responsibilities and reporting requirements.

Qualifications :