Executive Assistant

Job Description

Job Description

We are looking to grow our team!

Position Summary :

We are seeking a highly organized, proactive, and professional Executive Administrative Assistant to support our executive team across our hospitality portfolio, which includes hotels and Starbucks locations. This role requires a high level of discretion, initiative, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will be comfortable traveling to various sites, coordinating complex schedules, and representing the executive team in communications and logistics.

Key Responsibilities :

• Manage and maintain executive calendars, including scheduling meetings, site visits, and travel arrangements
• Prepare reports, presentations, and documents for internal and external use
• Draft and distribute communications on behalf of the executive team
• Order and manage office and operational supplies for multiple locations
• Track and reconcile expense reports, invoices, and budget-related documentation
• Maintain organized filing systems for contracts, vendor agreements, and operational documents
• Accompany executives on site visits to hotels and Starbucks locations as needed
• Support project tracking and status reporting across departments
• Prepare agendas, take meeting minutes, and follow up on action items
• Coordinate internal and external meetings, including logistics, catering, and technology setup
• Communicate with vendors and strategic business partners in a professional manner
• Ensure communications and materials reflect the brand ethos of the hospitality entity and company
• Support internal culture initiatives, recognition programs, or guest experience enhancements
• Invest in our three core values of the Hegg vision :
• We Always Find a Way
• Be Better Every Day
• We Are Better Together

Qualifications :

Benefits include :

Requirements :

Ability to be on feet for up to 8 hours.

Ability to lift up to 50 lb.

Detail oriented.

Customer service experience helpful.

Works well alone and with others.

An Equal Opportunity / Affirmative Action Employer

NOTICE TO APPLICANTS : APPLICANTS FOR EMPLOYMENT WITH HEGG COMPANIES, INC. / HEGG HOSPITALITY, MUST PASS A PRE-EMPLOYMENT BACKGROUND INVESTIGATION. ANY OFFER OF EMPLOYMENT IS CONTINGENT UPON SUCCESSFULLY PASSING THE COMPANY PRE-EMPLOYMENT SCREENING.