Administrative Assistant

Administrative Assistant

HOPE (Hope Enterprise Corporation, Hope Credit Union and Hope Policy Institute) provides financial services; leverages resources; and engages in advocacy that strengthens the financial health of people in under-resourced Deep South communities. Since 1994, these efforts have benefited more than three million people in Alabama, Arkansas, Louisiana, Mississippi and Tennessee, and influenced billions in persistent poverty communities across the nation.

Title : Administrative Assistant I

Department : Corporate Operations

Reports To : Vice President, Corporate Administration

Job Classification : Non-Exempt, Full-time

Job Summary

The Administrative Assistant performs a wide variety of administrative and clerical duties in support of the corporate staff. Work requires that employee use judgment and creativity in organizing and managing the work flow and assuring that all deadlines are met and administrative activities are coordinated. Duties include a high level of external and internal public contact and management of varied records and files systems. Confidentiality is involved, and sensitive situations may be handled. This position is located in the Jackson, MS corporate office.

Responsibilities

• Support Strengthening HOPE Initiative that values an organizational culture for open communication, innovation, associate engagement and other traits that contribute to collaboration and high performance.
• Provide excellent customer service to internal and external customers
• Manage the Front Desk operations (i.e., answering the phone, greeting visitors and staff in a professional manner, processing incoming and outgoing mail, etc.)
• Upload and process invoices for submission of check requests in Concur
• Monitor and maintain appearance of the lobby, conference rooms, break rooms and bathrooms
• Compose, draft, edit and screen correspondences, memorandums, letters and other materials, as required
• Provide administrative assistance to senior vice presidents, as requested, such as drafting written correspondences and making travel reservations
• Perform general administrative duties such as attending meetings, report production, etc.
• Assist in planning and preparation of meetings, including staff meetings and special events
• Assist with assorted mail projects
• Gather a variety of information, utilizing knowledge of various computer programs and internet procedures for research assignments
• Other duties as assigned

Qualifications

Required

Preferred

Key Competencies & Skills

Work Environment

Comprehensive Benefits Package

We are an equal opportunity employer. All applicants will be considered for employment without attention to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran or disability status.

Hope Enterprise Corporation does not participate in or engage in any form of visa sponsorship, including employment-based visa applications or extensions (e.g., H-1B, TN, O-1, OPT, STEM OPT, etc.). Candidates must be legally authorized to work in the United States at the time of application and throughout the duration of employment.