Employment / Personnel Analyst I / II- Library Department

Employment / Personnel Analyst I / II- Library Department

Our diverse and inclusive workforce of more than 7,000 employees play a key role in the success of San José, the heart of the Silicon Valley. All City of San José employees work together as one team to make San José a vibrant, innovative, and desirable place to live and work. The City of San José is an equal opportunity employer. Applicants for all job openings will be considered without regard to age, race, color, religion, sex, national origin, sexual orientation, disability, veteran status or any other consideration made unlawful under any federal, state or local laws.

The award-winning San José Public Library (SJPL) consists of more than 600 employees, a 23% bilingual workforce, and has 24 branch libraries across San José, in addition to the Dr. Martin Luther King, Jr. Library, which is the city’s main library jointly operated through a unique partnership with San José State University. SJPL serves a diverse community of roughly one-million residents and currently has nearly 700,000 library members.

SJPL enriches lives by fostering lifelong learning and ensuring that every member of the community has access to a vast array of ideas and information. The library department is a place where people do great work and make a difference in our community.

Position Duties

• Oversee the end-to-end hiring process for the Library Department, ensuring timely and efficient recruitment aligned with established policies and procedures.
• Conduct recruitments and fill vacancies in a timely and efficient manner, while ensuring compliance with City hiring guidelines and best practices
• Collaborate with and assist hiring managers in drafting / editing job descriptions, identifying job core competencies, developing screening and interview questions, establishing recruitment timelines, and implementing targeted marketing strategies
• Analyze and interpret job classification specifications to ensure recruitment job descriptions, screening criteria, and hiring practices are consistent with required qualifications, essential functions, and distinguishing characteristics.
• Create and publish job postings, screen applications for minimum qualifications, coordinate interviews, and facilitate interview panel orientations and post-interview debriefs.
• Conduct reference checks, make salary recommendations for offers, and prepare formal offer letters
• Respond to candidate inquiries regarding application status, interview outcomes, and general recruitment process questions.
• Coordinate high-volume and multi-hire recruitments, ensuring streamlined coordination and consistent communication with stakeholders.
• Track and report out on recruitment metrics, including vacancy rates, time-to-fill, and other key performance indicators.
• Coordinate and process temporary staffing requests, including the preparation and submission of required memos and documentation
• Participate in process improvement initiatives to enhance recruitment workflows and increase operational efficiency
• Serves as liaison between the Library Department’s hiring managers and the City’s Human Resource Recruiters (Business Partners) to ensure alignment to recruitment protocols and timely filling of vacancies
• Support the Personnel Unit in other human resources functions as needed, including workforce development, classification and compensation, position management, position budget, performance management, workers’ compensation, leave of absences, disability / return to work, and department safety compliance.

Minimum Qualifications

Acceptable Substitution : Additional years of experience in a position comparable to the Staff Specialist with the City of San José in areas such as budget, finance, grant administration, organizational analysis, general administration or human resources may be substituted for the education requirement on a year for year basis.

Other Qualifications

The City of San Jose is committed to offering reasonable accommodations to job applicants with disabilities. If you need assistance or an accommodation due to a disability, please contact us at , 711 (TTY), or via email at

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