Administrative Compliance Specialist (Tampa)

JOB SUMMARY :

This position is responsible for various accounting, compliance, administrative and monitoring functions. It is responsible for processing and maintaining large numbers of records while providing specialized support and demonstrating a strong knowledge of departmental policies and procedures.

ESSENTIAL JOB FUNCTIONS :

(The following duty statements are illustrative of the essential functions of the job and do not include non-essential or marginal duties that may be required. CareerSource Hillsborough Pinellas reserves the right to modify or change the duties or essential functions of this job at any time).

• Update and maintain the Organization's contract management system.
• Coordinate new and renewal contract meetings with internal and external groups, as applicable.
• Conduct annual inventory observation.
• Pull daily pre-screens from Survey Monkey and provide to program staff as well as creating new surveys and closing out surveys.
• Conduct fiscal monitoring that includes but is not limited to supportive service cards.
• Perform required supportive service inventories and reconciliations for support service items provided to candidates.
• Assist with formal procurement procedures to include but is not limited to distributing and collecting scoring sheets, conflict of interest forms, coordinating internal and external procurement meetings, and update applicable internal and external procurement solicitation website.
• Assist with Department of Economic Opportunity requirements to include but is not limited to posting on the Organization's website (i.e., contracts, audit reports, etc.), Targeted Occupations List, and Eligible Training Providers List (ETPL).
• Responsible for training provider notifications, renewals, annual submission of forms and annual update of ETPL.
• Responsible for processing Individual Training Account (ITA), On-the-Job training (OJT), and Incumbent Worker Training (IWT) reimbursements for multiple funding sources.
• Work with staff and vendors, as applicable, to obtain all required supporting documentation and approvals for ITA, OJT, and IWT reimbursements.
• Ensure ITA, OJT, and IWT reimbursements are processed according to the terms outlined in the contracts, allowability of funding sources and organization policies.
• Responsible for review, approval and management of all ITA and OJT information into project management system.

Responsible for distribution, management and tracking of company cellphones.

Requirements

QUALIFICATIONS :

Minimum Education & Training :

JOB SPECIFICATIONS :

PHYSICAL REQUIREMENTS :

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