DHSES Program Administrator 3 (NY HELPS)

Finance Unit Position

The incumbent of this position will report to the Finance Unit within the Office of Disaster Recovery Programs. Duties include but are not limited to the following :

• Maintains knowledge of all applicable State and Federal laws, rules and regulations relating the Recovery programs and grant administration to include Robert T. Stafford Act, 44 Code of Federal Regulation (CFR), 2 CFR, FEMA policy and guidance, Office of General Services procurement policies, Office of the State Comptroller policies, and Division of Budget policies. Complies with all applicable federal and state laws, rules and regulations.
• Provides guidance to DHSES Executives, the Governor's Office, state agencies, local governments, and not-for-profit organizations on Recovery program objectives, strategies, rules, and regulations.
• Develops and implements policy and standard operating procedures, reviews existing procedures and makes recommendations for new policy as warranted.
• Manages daily operations and coordination of the programs financial management, transactions, and activities.
• Manages the tracking of grant awards and monitors open projects.
• Monitors FEMA deadlines for closeout of grants and projects.
• Assists with financial audits, responding to the Office of the Inspector General, FEMA, and State auditors as required.
• Oversight of quarterly, semi-annual and annual financial reporting to FEMA or the State.
• Develops verbal and written communications, reports and briefings related to recovery programs.
• Delivers presentations to professional groups, internal and external stakeholders and organizations, and represents the agency as directed.
• Analyzes performance metrics and controls to measure the effectiveness of internal section procedures.
• Supervise permanent, temporary and or contractual staff performing all supervisory duties as required.
• Performs other duties and projects as required.
• Supports and staff active Disaster Assistance Centers and Federal / State Joint Field Offices and serve as a lead state recovery program representative or in other leadership roles during active disasters.
• Travel may be required (approximately 10%), including during evening and weekends, depending on mission and assignment. Possession and maintenance of a valid Driver's License issued by the NYS Department of Motor Vehicle is required, or otherwise demonstrate the capacity to meet the transportation needs of the job.
• Note : Work schedule may vary based on operational need.

Minimum Qualifications

NY HELPS

This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).

Substitution : an associate degree can substitute for two years of qualifying experience; a bachelor's degree can substitute for four years of qualifying experience; a master's degree can substitute for five years of qualifying experience; and a doctorate can substitute for six years of qualifying experience.

REASSIGNMENT / TRANSFER

Applicants may also be appointed to this position if currently reachable on the appropriate eligible list for this title OR are a current New York State Division of Homeland Security and Emergency Services employee with one year or more permanent, contingent-permanent or 55b / c service as a DHSES Program Administrator 2 and are interested in reassignment OR are a current New York State employee with one year or more of qualifying permanent service in a position allocated to a Grade 23 or above and eligible for transfer under Section 52.6 of the Civil Service Law.

NOTE : Employees on the Civil Service eligible list will be considered. If you are on the eligible list and not reachable, you may be eligible for another appointment method. You are encouraged to access GOT-IT on the career mobility website (careermobilityoffice.cs.ny.gov / cmo) to determine transfer eligibility.

Additional Comments

NOTE : Support of operations during times of emergency and disaster from State Emergency Operations Center (EOC), state field offices and / or local deployments may be required, which would result in a change and / or increase in working hours, locations and / or duties.

NOTE ON TELECOMMUTING : Employees are required to apply and obtain approval through management to telecommute according to the agency's Telecommuting Program Guidelines.

The Division of Homeland Security and Emergency Services (DHSES) is an equal opportunity employer. In accordance with the NYS Human Rights Law, DHSES does not discriminate based upon age, race, creed, color, national origin, sexual orientation, gender identity or expression, religion, military or veteran status, sex, disability (including pregnancy-related conditions), predisposing genetic characteristics, familial status, marital status or status as a victim of domestic violence, or other applicable legally protected characteristics. DHSES is committed to fostering diversity, inclusion, and accessibility in the workplace and is committed to providing our programs and services without discrimination. In support of Executive Order 31, all qualified individuals with disabilities are encouraged to apply.

Some positions may require additional credentials or a background check to verify your identity.