Executive Administrative Assistant

If you thrive on meeting challenges, solving problems and rock at juggling responsibilities, this Executive Administrative Assistant role with MacKay Sposito’s Vancouver Administration team might be for you!

As a key team member, you will manage diverse tasks and coordinate daily operations to keep things running smoothly.

You’ll apply extensive organizational and communication skills, contribute to team objectives, and deliver measurable results while growing responsibilities.

This role requires attention to detail, proactive problem-solving, a client-focused mindset, and the ability to thrive in a fast-paced, relationship-driven environment.

We offer a comfortable and collaborative work environment.

We’re serious about our work – but we’re serious about fun, too.  If you're ready to make an impact and grow your career with a collaborative and mission-driven firm, let’s talk.

What you will do in this role :

• Provide high-level administrative support, including calendar, scheduling, and correspondence management.
• Coordinate travel, expenses, and conference registrations for multiple leaders.
• Handle confidential information with discretion and professionalism.
• Manage meeting logistics, agendas, and follow-ups for executive and client meetings.
• Oversee office operations, including supplies and general administrative requests.
• Anticipate needs, streamline processes, and promote continuous improvement.
• Support internal communications and help foster a positive, productive workplace culture.

What you will bring to us :