Communications & Administrative Coordinator

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Job ID

82053

Location

UCSB Campus

Full / Part Time

Full Time

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Job Posting Details

Position Number : 40953619

Payroll Title : BLANK AST 3 (004722)

Job Code : 004722

Job Open Date : 10 / 22 / 25

Application Review Begins : 11 / 6 / 25

Department Code (Name) : TECH (DEPARTMENT OF TECHNOLOGY MANAGEMENT)

Percentage of Time : 100

Union Code (Name) : CX-Clerical / Admin

Employee Class (Appointment Type) : Staff : Career

FLSA Status : Non-Exempt

Classified Indicator Description (Personnel Program) : PSS

Salary Grade : STEPS

Pay Rate / Range : The budgeted salary range that the University reasonably expects to pay for this position is $29.35 to $32.91 / hour. Salary offers are determined based on final candidate qualifications and experience; the budget for the position; and the application of fair, equitable, and consistent pay practices at the University. The full salary range for this position is $29.35 to $42.06 / hour.

Work Location : Phelps 1333

Working Days and Hours : M-F 8am - 5pm

Benefits Eligibility : Full Benefits

Special Instructions :

For full consideration, please include a resume and a cover letter as part of your application.

Department Marketing Statement :

Technology Management is an academic department focused on a multidisciplinary field of science that examines the opportunities and challenges of technological innovation, industry disruption, and organizational change, and the influence on business performance and competitive advantage. The field of research and education is informed by the engineering, information, and social sciences. The faculty investigate the dynamic interplay of technological, organizational, and human factors within and beyond the enterprise and their impact on the way businesses create and operate. Technology Management students explore the world of work through research-based, theoretical, and experiential learning and one or more academic pathways : Ph.D. in Technology Management, Master of Technology Management, New Venture Program and Competition, and UC-recognized Undergraduate Certificate in Technology Management and Graduate Program in Management Practice (GPMP Certificate).

Benefits of Belonging

Working at UC means being part of this vibrant institution that shines a light on what is possible. People make UC great, and UC recognizes your contributions by making this a great place to work. Excellent retirement and health are just one of the rewards. Learn more about the benefits of working at UC

Brief Summary of Job Duties :

The Communications & Administrative Coordinator reports to the Business Officer and provides a blend of administrative, communications, and creative services. The role works closely with the Department Chair to provide executive-level support while also leading departmental communications, marketing, and digital media initiatives. This position serves as a central hub for departmental messaging and operational support, drafting content, maintaining web and digital platforms, and coordinating projects that advance the Department of Technology Management's academic and programmatic goals. It requires exceptional writing and editing skills, strong organizational abilities, discretion, and the capacity to balance multiple priorities in a fast-paced academic environment. The Coordinator collaborates with the Chair, Business Officer, faculty, staff, students, alumni, donors, and external stakeholders to ensure the Department of Technology Management's vision, achievements, and opportunities are communicated with professionalism, clarity, and creativity. This position also assists with special initiatives and administrative projects as assigned, requiring adaptability, sound judgment, and initiative.

Qualifications :

Required Qualifications :

• High school diploma or equivalent experience.
• 1-3 years of experience in communications, marketing, or public relations in an academic or professional setting.
• 1-3 years of experience with website management tools (e.g., WordPress, Drupal) and social media platforms.
• 1-3 years proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and basic design tools (e.g., Canva, Adobe Creative Suite).
• Requires good verbal and written communication skills, active listening, critical thinking, multi-task and time management skills.
• Ability to exercise discretion, maintain confidentiality, and handle sensitive information with professionalism.
• Strong organizational skills with the ability to plan, prioritize, and execute multiple projects simultaneously.
• Ability to interpret and apply branding, accessibility, and communications standards to digital and print media.
• Demonstrated problem-solving and decision-making skills, with flexibility to adapt to changing priorities.

Preferred Qualifications :

Special Conditions of Employment :

Misconduct Disclosure Requirement :

As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegation or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

"Misconduct" means any violation of the policies or laws governing conduct at the applicant's previous place of employment, including, but not limited to, violations of policies or laws prohibiting sexual harassment, sexual assault, or other forms of harassment, discrimination, dishonesty, or unethical conduct, as defined by the employer. For reference, below are UC's policies addressing some forms of misconduct :

UC Sexual Violence and Sexual Harassment Policy

UC Anti-Discrimination Policy

Abusive Conduct in the Workplace

Job Functions and Percentages of Time :

25% Administrative & Chair Support

Provides analytical and administrative support in service of the Department Chair. Researches background material from a variety of sources, synthesizes information, and prepares recommendations on selected issues. Drafts confidential correspondence and internal reports on behalf of the Chair. Prepares talking points and briefing materials to support departmental meetings, faculty committees, and short- and long-term planning. Collects and analyzes departmental data to develop decision-making tools such as spreadsheets, dashboards, and presentations. Reviews internal documents for accuracy and professionalism, and implements strategies for presenting data in required reports to the Dean's Office, Academic Senate, and UC Santa Barbara administration. Applies strong knowledge of UC and UCSB policies to interpret guidelines, recommend solutions, and ensure compliance. Manages and prioritizes the Chair's calendar, coordinating faculty, student, and committee meetings as well as departmental events. Provides logistical support for on-campus and external meetings, visits, and program reviews. Exercises discretion in preparing confidential correspondence, coordinating schedules, and implementing systems that ensure continuity and smooth departmental operations. Takes on special assignments and ad hoc administrative projects as directed by the Chair or Business Officer.

45% Communications, Marketing & Outreach

Leads the Department of Technology Management's communications and marketing strategy across academic offerings, including the Master of Technology Management, Ph.D. in Technology Management, Undergraduate Certificate in Technology Management, Graduate Program in Management Practice, and the New Venture Program. Writes and edits content such as newsletters, press releases, announcements, donor correspondence, and alumni or student features. Creates marketing and promotional materials, including brochures, flyers, and digital campaigns, to enhance recruitment, visibility, and program growth. Serves as a primary point of contact for inquiries about the department and its programs, ensuring accurate and timely information for prospective students, alumni, donors, and the public. Develops tailored donor communications and recognition materials, collaborating with the College of Engineering and campus development offices to align the Department of Technology Management's outreach with UC Santa Barbara goals. Ensures consistency, professionalism, and editorial quality across all departmental communications.

30% Digital Media & Web Presence

Oversees the Department of Technology Management's digital presence, serving as webmaster for the departmental website and ensuring content accuracy, accessibility, and compliance with UC branding and accessibility standards. Manages departmental social media accounts (LinkedIn, Instagram, Twitter / X, Facebook), curating and scheduling content to highlight faculty research, student achievements, program offerings, and departmental events. Leads digital campaigns and newsletter distribution, coordinating design, formatting, and technical implementation to ensure broad and effective reach. Collects and analyzes engagement metrics, such as web traffic, social media performance, and newsletter analytics, to assess impact and refine communication strategies. Prepares regular summaries of communications metrics for the Chair to inform strategic decision-making. Provides communications and design support for special projects, presentations, and donor or stakeholder engagement at the direction of the Chair.

UC Vaccination Programs Policy :

As a condition of employment, you will be required to comply with the University of California Policy on Vaccinations Programs.

As a condition of Physical Presence at a Location or in a University Program, all Covered Individuals

For more information, please visit University of California Policy on Vaccinations - https : / / policy.ucop.edu / doc / 5000695 / VaccinationProgramsPolicy

Equal Employment Opportunity :

The University of California is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected status under state or federal law.

Reasonable Accommodations :

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Privacy Notification Statement and Notice of Availability of the UCSB Annual Security and Fire Safety Report Disclosures

Application Status : If you would like to check the status of your application, please log into the Candidate Gateway where you applied and click on 'my activities'.