Grants Management Associate (GHR)

GHRFoundationis pioneering design-build philanthropy to create change with our partners around the world in the areas of global development, education and health. Founded in 1965 by Gerald and Henrietta Rauenhorst, GHR collaborates with a community of thought leaders to exchange ideas and locally-driven solutions, anchored in responsibility and the knowledge that we are all deeply connected. With our partners, we meet each challenge with creativity and optimism because we have seen the impact possible through design-build philanthropy.

Position Summary

The grants management associate is a critical team member supporting organizational efforts around grant-related data integrity, legal and financial compliance, system and process efficiency, high quality customer service, and continuous improvement. The associate implements grants management policy and processes, supports and guides system users (internal and external), conducts routine and complex system reporting and designs and leads special projects as assigned.

Reporting and Collaborative Relationships

The grants management associate reports to the grants manager and takes direction from and has a dotted line relationship to other staff as assigned.

Primary Responsibilities

• Grants processing and operations (60%)

Coordinates multiple work flows and data management for 400+ grants annually for four private foundations with a high degree of accuracy and efficiency. Tasks generally include :

Process grant applications including distribution of applications, receiving and verifying completeness of proposals, entering critical data, performing necessary compliance checks, and providing timely updates to applicants and staff

Monitors system data to ensure integrity, quality and compliance with applicable legal, audit, and foundation requirements. Generates routine and ad hoc system reports involving simple and complex queries. Tasks generally include :

Conduct regular audits of the grants management database and reconciles data with various teams

Maintains staff training material focused on grants management systems, policies and procedures. Develops and maintains the grants management manual(s), user guides, and ad hoc training content. Onboard and deliver staff training on tools, processes and grants management subject matter.

Participate in the assessment and recommendation of tools to maximize grantmaking efficiency and effectiveness, including new software systems and / or upgrades to existing systems

Qualifications

The grants management associate has a bachelor's degree with five or more years of experience in program, finance, and / or grants administration with preference for three to five years of data management or accounting / audit experience. This position requires an analytical, detail-oriented, self-motivated individual who appreciates how critical data integrity and sound process are to effective operations. The individual possesses the following qualifications :

Working Conditions

This is a typical office environment in which employees use office equipment like personal computers, fax machines, copiers, telephones; stand or sit at a desk for long periods of time (2-3) hours; may need to lift and move documents and supplies (not to exceed 25 lbs.); and bend to file or retrieve documents.

GHR is an equal opportunity employer and will not discriminate against any applicant for employment because of race, color, religion, sex, national origin, disability, age, genetic information, or any other status protected by state or local law for an individual who falls within the jurisdiction of such law.

We respect and seek to empower each individual and support the diverse cultures, perspectives, skills and experiences within our workforce.

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