Office Supervisor

Job Description

Job Description

Description :

Since 1983, DK Turbines has been one of the most trusted suppliers of airframe, turbine and avionics parts for the corporate aviation fleet. DK Turbines stocks a wide variety of airframe parts for Learjet, Falcon, King Air, Citation, Hawker and Challenger aircraft and engine parts for TFE731, TPE331, CJ610, CF700, and PT6 engines. Our goal is to provide the parts needed to get and keep aircrafts flying.

Job Summary :

The Office Supervisor is responsible for overseeing daily office operations, supporting accounting functions, addressing and resolving issues related to office operations, assisting with customer service, managing staff, and ensuring administrative efficiency. Key responsibilities involve implementing office policies and procedures, managing budgets, coordinating tasks, and maintain records of sales. Duties involve but are not limited to :

• Enter expenses by receiving, processing, verifying, and reconciling invoices with PO’s and verifies receipt of purchases & repairs in accounting and other software.
• Charges expenses to accounts and cost centers by analyzing invoice / expense reports; recording entries.
• Reconciles processed work by verifying entries and comparing system reports to balances.
• Verifies vendor accounts have up to date Fed ID’s in accounting software.
• Verifies vendor accounts for accuracy.
• Maintains historical records by scanning documents into accounting software.
• Protects organization’s value by keeping information confidential.
• Updates job knowledge by participating in educational opportunities.
• Resolves valid, invalid, or unauthorized deductions by following up with customers and providing details to show the error or issuing credit memo with approval.
• Resolves AR collections by examining customer payment plans, payment history, and credit lines.
• Oversee daily office operations and ensure that office processes run smoothly.
• Manage office supplies inventory and place orders as needed.
• Coordinate maintenance and repairs of office equipment.
• Develop and maintain a filing system.
• Handle office-related inquiries and provide general support to visitors.
• Plan in-house activities such as meetings and lunches.
• Ensure office safety and compliance with health and safety regulations.
• Implement and maintain office procedures and policies.
• Support HR in onboarding and offboarding employees.
• Addressing and resolving issues related to office operations.

Requirements : Education & Skills :

Work Environment & Culture Skills :

Education / Requirements :

Physical Requirements :

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job

Other Requirements :

Benefits : Employer Provided :

Employee Elective :