Senior Executive Assistant

Senior Executive Assistant

At Toyota Research Institute (TRI), we're on a mission to improve the quality of human life. We're developing new tools and capabilities to amplify the human experience. To lead this transformative shift in mobility, we've built a world-class team in Automated Driving, Energy & Materials, Human-Centered AI, Human Interactive Driving, Large Behavior Models, and Robotics.

We are seeking a highly skilled Senior Executive Assistant to provide comprehensive support to the VP, Communications. This role requires a proactive individual who thrives in a fast-paced environment, demonstrates exceptional judgment, and maintains the highest level of discretion while handling sensitive information. The ideal candidate will excel at managing complex schedules, global travel, and diverse communications priorities, while partnering closely with the Executive Assistant team to ensure seamless operations for TRI Leadership.

Responsibilities

• Partner with other Executive Assistants to coordinate schedules, staff meetings, and track actionable items, maintaining transparency and consistency.
• Handle incoming correspondence, prioritize requests, and independently follow through on behalf of the VP, Communications.
• Anticipate needs and coordinate resources to proactively support leadership priorities.
• Serve as a trusted gatekeeper, managing calendars across multiple time zones with a strong understanding of organizational priorities.
• Coordinate highly complex domestic and international travel, working closely with the Liaison Office.
• Collaborate with the Communications team to handle press, media, speaking engagements, and event logistics.
• Support the calendaring and workflows of the communication teams' new content studio.
• Assist in developing agendas, preparing presentations, drafting content, and conducting background research.
• Build and maintain positive professional relationships across internal and external stakeholders.
• Prepare and handle expense reports, filing systems, and document retention processes.
• Ensure compliance with organizational policies and decision-making protocols.
• Adapt schedules to accommodate international time zones and non-standard business hours.
• Provide seamless C-Suite office coverage in collaboration with other Executive Assistants.
• Contribute to company-wide special projects as needed.

Qualifications

Bonus Qualifications