Occupational Health Coordinator

Description & Requirements

Be part of something great

Maximus is a global organisation that specialises in providing health and employment services to millions of people every year. Here in the UK we employ around 5,000 people across the country to deliver services that have a profound impact on people's lives. From assessments and health services to employability programmes and specialist support, we do work that matters with people who care.

To support the Occupational Health team in delivering high-quality occupational health services by providing customer centric, administrative support.

Coordinate and manage Occupational Health services, ensuring that colleagues and managers have access to the necessary tools, advice, and resources to promote workplace health and wellbeing. This includes managing communication channels, maintaining systems, and supporting with compliance, reporting, and documentation while adhering to GDPR guidelines.

A critical role within the Wellbeing team, ensuring our colleagues are supported in safety, physical, financial and mental health, from day one and throughout their journey with Maximus.

Closing date - 6pm on 7th October.

Salary : £25,000 - £30,000 per annum

Home based with quarterly travel to team meetings.

Benefits include :

• 25 days annual leave
• 9% combined pension
• Holiday trade scheme
• Flexible benefits package
• Manage the Occupational Health advice line and inbox, ensuring all queries from colleagues and managers are handled efficiently and professionally. Provide accurate and timely responses or escalate queries to the relevant OH professionals when required.
• Maintain the Occupational Health management system, ensuring that all data is stored and processed in compliance with GDPR and organisational policies. Support system updates and improvements to enhance usability and ensure smooth operations. Conduct regular audits to ensure data integrity and compliance.
• Work closely with IT and procurement teams to maintain accurate and updated lists of accessible workplace equipment, including ergonomic tools, assistive technologies, and other resources. Ensure that equipment availability is effectively communicated and signposted to employees and managers.
• Maintain and update the Wellbeing intranet pages to ensure that tools, resources, and signposting to services are clear, effective, and easily accessible. Identify opportunities to improve Occupational Health services, tools, and resources to better meet the needs of our colleagues and organisation. Support in the development of content and resources to equip managers and colleagues accessing OH services and understanding health-related procedures.
• Assist with the collection, analysis, and reporting of OH-related data to support management in identifying trends and making informed decisions. Generate reports on health and wellbeing trends, absence data, and Occupational Health service usage as required. Provide insights and recommendations based on reporting to support continuous improvement.
• Work across OH, Safety and Wellbeing to support the coordination and delivery of initiatives that ensure our colleagues are supported in safety, physical, financial and mental health, from day one and throughout their journey with Maximus. Assist with the coordination of employee health assessments and follow-ups.
• Support with the collation and management of health documentation, including requests for medical reports and health information from healthcare providers. Ensure that all records and documentation are handled in accordance with GDPR and organisational confidentiality policies. Maintain an organised filing system to ensure easy retrieval of documents when required.

Key Contacts & Relationships :

Internal

Colleagues and managers

Wellbeing

Safety

People engagement team

IT

Procurement

Data protection

Marketing

External

System provider

Healthcare organisations

Qualifications & Experience

Essential

Desirable

Individual Competencies

Travel Requirements : Minimal - as and when required

EEO Statement

Maximus is committed to developing, maintaining and supporting a culture of diversity, equity and inclusion throughout the recruitment process. We know that feeling included has a dramatic impact on personal well-being and are working to ensure that no job applicant receives less favourable treatment due to any personal characteristic. Advertisements for posts will include sufficiently clear and accurate information to enable potential applicants to assess their own suitability for the post.

We are a Disability Confident Leader, thanks to our commitment to the recruitment, retention and career development of people with disabilities and long-term conditions. The Disability Confident scheme includes a guaranteed interview for any applicant with a disability who meets the minimum requirements for a job. When you complete your job application you will find a question asking you if you would like to apply under the Disability Confident Guaranteed Interview Scheme. If you feel that you have a disability and apply under this scheme, providing that you meet the essential criteria for the job, you will then be invited for an interview. YourGuaranteed Interview application will only be shared with the hiring manager and the local resourcing team. Where reasonable, Maximus will review and consider adjustments for those applicants who express a requirement for them during the recruitment process.

Minimum Salary

25,000.00

Maximum Salary

30,000.00