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Events Specialist and Executive Assistant

Events Specialist and Executive Assistant

GrowthAssistantSt. Louis, MO, US
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About Us :

  • GrowthAssistant is a leading Staffing and Recruiting company dedicated to delivering world-class talent to fast-growth companies from the Philippines.
  • GrowthAssistant embeds the best offshore Growth Marketers so teams can focus on strategic initiatives instead of rote tasks.
  • This allows businesses to scale faster, smarter, and more affordably.
  • Our commitment to excellence and customer satisfaction sets us apart in the market, and we’re looking for a talented Events Specialist and Executive Assistant to join our dynamic team at our headquarters in St.
  • Louis, MO (four days in-office required).

Job Summary :

  • Directly supporting the CEO, the Events Specialist and Executive Assistant will play a crucial role in supporting event planning and execution, project management, and administrative tasks.
  • This role requires a highly organized and resourceful individual with a strong work ethic and a desire to get hands-on in every aspect of the business.

    • This position offers the opportunity to work across all teams at GrowthAssistant, and huge potential for career growth!  Key Responsibilities :

  • Event Planning and Vendor Management : Collaborate with the executive team to plan, organize, and execute various events, both virtual and in-person, including US and PH offsites and client-specific events.
  • Coordinate event logistics including venue selection, catering, audiovisual requirements, and attendee management.
  • Manage event budgets effectively and ensure all expenditures are within allocated limits.

    • Utilize creative tools such as Canva to design promotional materials, music, slideshows, and other multimedia content as needed.   Project Management Support :

  • Support the CEO and executive team on various projects as needed.
  • Manage timelines, resources, and to-do lists to ensure successful project completion.
  • Coordinate communications across departments and cross-functional teams.

    • Mobilize internal and external resources, including our Support team GrowthAssistant that are in the Philippines.   Administrative and Operational Tasks :

  • Maintain SOP and SLA documentation.
  • Create and maintain internal file management systems Oversee day-to-day office operations, ensuring a well-organized and efficient workspace.
  • Manage office supplies and inventory, placing orders as needed.
  • Assist with onboarding new employees and coordinating office logistics.

    • Own recurring internal meetings with US and PH Support teams    Qualifications :

  • Event management experience Global environment preferred Strong project management skills Willingness to travel Excellent communication and interpersonal skills Experience in operations or implementations is a plus Required Durable Skills : Proactive Resourceful Adaptable Builder mentality Hungry to learn Resourceful and adaptable Attitude towards the work : No task is too big or too small What We Offer : Competitive salary and performance-based incentives.
  • Comprehensive benefits package, including health, dental, and vision insurance. 401k w / match Flexible paid time off  Opportunities for professional growth and development.
  • A supportive and inclusive work environment.
  • GrowthAssistant is an equal-opportunity employer.
  • We celebrate diversity and are committed to creating an inclusive environment for all employees. (Onsite Coordinator) ​​​ Powered by JazzHR
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