Project Coordinator

Job Description

Job Description

E2 Optics is an award-winning, Woman-Owned technology integrator, headquartered in Denver, Colorado. We help clients deploy remarkably efficient solutions that are modern, turnkey, and minimize operational costs. We design low voltage solutions that seamlessly integrate audiovisual, physical security, structured cabling, and wireless solutions, including DAS and WiFi systems. Our experience spans Enterprise and Government clients within the Energy, Finance, Health Care, Higher Education, Manufacturing, Media & Communications, and Transportation industries. Our Core Values, which are built around Safety, guide our business, employees, and relationships with customers and partners. We embrace these values to be a better business and better people, while having fun in the process. As a result, we've set a new standard, and our clients have made E2 Optics one of America's largest and fastest-growing companies.

The Project Coordinator provides administrative oversight of field personnel scheduling, assignments, and associated labor requirements. The Project Coordinator supports the Project Manager and Project Engineer with deliverables and general project management.

Duties & Responsibilities :

• Safety is our number one Core Value. Follow safe work practices and company and client worksite policies.
• Promotes Company Core Values to foster and safeguard family-centric culture. Safety Committee Member- attends corporate meeting monthly to ensure all safety measures are being taken and met.
• Assist program managers, project managers, and superintendents with collecting, analyzing, and summarizing data / metrics, as well as handling daily tasks.
• Project Controls member - attends project controls meetings to ensure incorporation of latest project controls measures are being implemented and utilized by local site project management.
• Assists P6 Master Scheduler in hours / cost analysis and provides active project data quality controls analysis support to Senior Project Manager, Project Manager and Superintendent.
• Manage timecard entries, job code tasks, and weekly job tracker updates for accuracy and compliance.
• Oversee progress invoicing and manage change order processes, including maintaining the change order tracker and processing internal changes.
• Identify areas for operational improvements, propose solutions, and assist with developing and implementing efficient practices.
• Plan and organize meetings by preparing agendas, recording minutes, and following up on deliverables.
• Create purchase orders. This entails being available in the corporate ticketing system queue during business hours when requested additional help.
• Provides reporting support to the program and project manager to create and maintain project forecasts, manpower forecasts, staffing pipeline, and project performance.
• Provide site observation reports and addresses issues with E2 QA / QC, Site Superintendent, Project Manager and Project Engineer, and E2 Management Supports project managers with procurement and logistics including obtaining quotes from vendors and distributors.
• Following up with project manager and escalating challenges as they arise with proposed solutions to ensure project health.
• Assists in supporting Corporate Accounting in the tracking of GMP expenses.
• Assists in monitoring and maintains current inventory levels; processes purchasing orders as required; tracks order and investigates problems.
• Assist Logistics with inventory, and reconciles actual inventory received and stock count to computer-generated reports.
• Accepts deliveries and communicates the receipt of delivery to the appropriate party.
• Performs activities related to vendor and distributor invoices, researching issues, etc.
• Oversees collection and maintenance of required compliance documents related to onboarding, post-employment processing, and project activities.
• Performs activities related to vendor and distributor invoices, researching issues, etc.
• Coordinates hiring and orientation training of new, supplemental Contract Employees.
• Supports the new hire onboarding process and offboarding termination process.
• Provides training, coaching, development, and motivation for personnel as needed.
• Coordinate travel requests and manage changes to travel schedules as needed.
• Travel : The individual in this role should be able and willing to travel as required by E2.

Education :

Experience :

Knowledge, Skills, & Abilities :

WHAT WE OFFER :

WORK ENVIRONMENT & PHYSICAL DEMANDS :  The standard work environment for this position is an indoors business office and construction environment. Ability to use a computer and / or hand tools while sitting or standing for extended periods of time. The noise level in the work environment is usually moderate. While performing the duties of this job, the employee is regularly required to sit, talk or hear, use hands, stoop, kneel, bend, rotate, push, pull, reach with hands and arms on intermittent to regular basis daily. The employee is frequently required to stand and walk. The employee must regularly lift and / or move up to 50 pounds and frequently lift and / or move up to 25 pounds.   The employee must regularly carry and climb ladders to 20 feet. Must be able to operate equipment such as scissor lifts, telehandlers, boom lifts, and UTVs (buggies) if required to do so. The employee may be required to work in tight, confined spaces. The employee must demonstrate regular and on-time attendance. There could be a requirement of occasional travel by conventional means including aircraft, motor vehicle and the like within the region and to other locations as required. The physical demands described here are representative of those that must be met to successfully perform the essential functions of this job.

DISCLAIMER :  The above job definition information has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. Job duties and responsibilities are subject to change based on changing business needs and conditions.

An Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex including sexual orientation and gender identity, national origin disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law. Actively recruits qualified women, minorities, disabled and veterans for all positions for which they are qualified.

TEXTING TERMS OF SERVICE :  We may send text messages you have consented to receive. Message frequency may vary. You can cancel text messages at any time by texting "STOP". After you send "STOP", we may send you an additional text message to confirm that you have been unsubscribed. You will no longer receive text messages from that phone number, or from any member of our team. If at any time you have questions about the text messages, text "HELP". After you send "HELP" we will respond with instructions on how to use our service as well as how to unsubscribe. Message and data rates may apply.

We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.