Office Manager / HR Coordinator

Role Description

This role is responsible for managing the day-to-day operation of the office to ensure a pleasant work environment for all employees and visitors. This role shall assist the Global head of HR with the management of HR duties using knowledge of local laws and regulations to make informed decisions and remain compliant with company rules and best practice.

Primary Responsibilities :

Office Management :

• Manage the day-to-day operation of the office, coordinating all facilities and vendor contracts. Working with building management to ensure building safety and security is maintained.
• Manage and evaluate contractor network to ensure superior quality, customer service and cost standards.
• Managed annual operating budget estimates for numerous sites and monitored actual expenditures to ensure they remained under budget while identifying options for cost reduction, containment, or avoidance.
• Manage and coordinate office renovations, space allocations and move layouts.
• Ensure compliance with local laws and legislation in terms of office health and safety and business best practices.
• Ensure office rent is paid, leases are adhered to and renewed where necessary.
• Budgets – work with Global Heads of Accounting and HR to set and manage the office budget, participating in any necessary reviews.
• Manage and mentor Office Administrator (s) to improve skills and competencies.
• Coordinate workflow of Office Administrator (s) to ensure that the office operates smoothly and efficiently.
• Assist in the development of a Business Continuity Plan (BCP), ensuring compliance with business standards and adhering to business regulations while serving as the primary point of contact for all BCP activities.
• Design and implement efficient office processes and procedures.
• Assist with the implementation of a Corporate Travel System.

HR Duties :

Job Skills & Qualifications :