Temporary Administrative Assistant I / II

Overview

The City is seeking a temporary Administrative Assistant to perform a wide variety of administrative and front desk customer service functions for the Community Development Department. The exact duration of this assignment is unknown. Schedule : Monday through Friday from 8 : 00 AM to 5 : 00 PM. This position is being filled through staffing agencies listed below. Incumbents will not be directly employed by the City of Paso Robles. Please send inquiries / resumes directly to United Staffing Associates.

Responsibilities

• Provide a high level of customer service to the public, representatives of other agencies, and City staff, in person and over the telephone
• Arrange meetings, schedule appointments, and transmit information to applicable parties
• Answer and direct public inquiries, taking messages and providing information as needed
• Draft and prepare various correspondence, including emails, letters, and memos, ensuring accuracy and a professional tone
• Assist with permit processing and tracking
• Conduct necessary research to respond to public records requests
• Scan physical documents and convert them into digital formats
• Perform light bookkeeping duties and process payments, invoices, and daily deposits
• Assist with public noticing and agenda posting
• Assist public with the online permit portal, City website, and basic inquiries
• Assist with projects, research, or tasks under the general direction of higher-level staff

Knowledge

Spanish language skills are desirable.

Ability

Education and Experience

Any combination of training and experience, which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and one year of office administrative support or records management experience. Customer service experience is required.

Photos by @brittanyapp

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