Temporary Human Resources Administrative Assistant III

Human Resources Temporary Position

Are you a quick learner with excellent communication skills, strong Excel know-how, and a can-do attitude? We're looking for a hard-working, detail-oriented professional to jump in and support our Human Resources team. Our Human Resources Division partners with every City department to recruit great talent, manage benefits, and support employees at every stage of their careers. This temporary position offers the chance to play an integral role in HR operations and make a real impact in a fast-paced, team-oriented environment.

This assignment will last approximately four to six months, however the exact duration is unknown. Schedule : Tuesday though Thursday 8 : 00 am to 4 : 30 pm (24 hours per week). This position is being filled through a staffing agency. Please send inquiries / resumes directly to United Staffing Associates.

Typical duties include :

• Post job openings on various job boards and online platforms.
• Proctor candidate testing and assist with scheduling as needed.
• Review and evaluate applications to verify minimum qualifications and identify top candidates.
• Prepare interview materials for City and volunteer recruitments.
• Conduct reference checks and follow up with candidates.
• Schedule various appointments including live scans, pre-employment physicals, and drug tests.
• Correspond with applicants to provide updates throughout the hiring process.
• Assist with new-hire orientations by preparing materials and scheduling meetings.
• Maintain and update employee records in various systems and physical files.
• Process various invoices and education reimbursements in accordance with City policies.
• Provide administrative support for the City's DMV pull program and commercial driver program, ensuring compliance with DOT, FMSCA, and Clearinghouse regulations.
• Respond to routine requests for information, such as employment verifications.
• Assist with setup and clean-up for City training sessions.
• Maintain positive working relationships with employees, applicants, managers, and outside agencies by providing friendly, responsive, and professional service.

Employment standards and special requirements include :

Education and experience : any combination of training and experience which would provide the required knowledge, skills and abilities is qualifying. A typical way to obtain the required qualifications would be equivalent to graduation from high school and four years of responsible office administrative and / or technical support experience. Possession of Associate's of Arts degree from a business or community college in an appropriate curriculum is desirable and may be substituted for the experience on a year-for-year basis to a maximum of two years. Spanish language skills are also desirable.