ARC / OSRF Business Specialist

Job Title

Perform diversified administrative / business office support for leadership positions in the Animal Resources Center (ARC) and Office of Shared Research Facilities (OSRF). Relieve senior management of as much administrative / business detail as possible. Stay informed of activities relating to the unit and to University programs and research initiatives, apprising the executive team of issues when deemed necessary. Coordinate information flow and data collection from ARC / OSRF, compile and create presentations.

Responsibilities include :

• Planning, organizing, scheduling, and coordinating meetings, interviews, conferences, trainings, and special events.
• Managing written materials / reports, websites, or data for ARC / OSRF faculty / senior management, triaging incoming / outgoing information, coordinating information flow, data collection, and acting as a resource person for information covering ARC / OSRF and other BSD and University offices.
• Participating in short-term projects relevant to administrative / business processes. Implementing new technology and initiatives, joining meetings to provide meeting summaries and maintain action items for multiple committees.
• Resolving routine internal / external inquiries, referring inquiries to the appropriate person, and acting as a liaison or resource person and following up to ensure complete and timely responses.
• Ensuring overall timely delivery and outcome of information flow for the unit.
• Assisting with human resources tasks and announcements, working closely with the Director of Strategic Operations, preparing required documentation submitted to BSD human resources.
• Working with the Finance group with routine duties such as reconciliation with credit card purchases.
• Working with vendors and other external representatives in obtaining quotes or information.
• Performing some routine and complex assignments for the unit usually in the areas of finance, event planning, or support services. Initiating the hiring process of students and staff for a unit, which includes the processing of payroll.
• Researching and analyzing data to create reports, and may create other reports for grants and contracts.
• Performing other related work as needed.

Minimum qualifications include a college or university degree in a related field and knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Preferred qualifications include a Bachelor's degree, preferably in a scientific field, and 1-3 years of progressively responsible administrative / business office experience. Prior experience in an academic and / or biomedical research environment or animal research is also preferred.

Preferred competencies include excellent communication, organizational, and strategic planning skills, experience with software applications (e.g., Outlook, Adobe Acrobat, PowerPoint, and Photoshop or the equivalent), knowledge of website design, ability to work under pressure to meet deadlines, ability to interact and communicate with vendors, Principal Investigators, and other members of the University, ability to take initiative, organize and complete projects with minimal supervision, ability to handle public contacts with courtesy, clarity, and diplomacy, ability to handle sensitive and confidential situations and information with absolute discretion, and considerable skill in working both independently and as a team member.

Working conditions include an office environment, sitting and working at a computer, and some walking to facilities.

Application documents required include a resume and cover letter, which must be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job family : Administration & Management

Role impact : Individual Contributor

Scheduled weekly hours : 40

Drug test required : No

Health screen required : No

Motor vehicle record inquiry required : No

Pay rate type : Salary

FLSA status : Exempt

Pay range : $60,000.00 - $75,000.00

Benefits eligible : Yes