(Pool) Temporary Office Support

Temporary Office Support Positions

Pooled Recruitment : By applying to this pool, applicants are not applying for a specific position. By applying, qualified applicants will be considered for Temporary Office Support appointments that may become available at Southern Oregon University on an as-needed, part-time, and limited-duration basis. The appointment varies in classification, salary, and length, and provides varying levels of general office, clerical, and secretarial support. Applications will be kept on file and qualified applicants contacted by the respective hiring department for an interview. Applicants may withdraw their application from the pool at any time. This pool may be refreshed annually and interested applicants must reapply for continued consideration. For inquiries and additional information, contact Human Resource Services via email at hrs@sou.edu or call 541-552-8553.

Job Family Group : Support Staff - Hourly

Division / Department : Varies

Compensation Range : $15.58 - $16.19 per hour

FLSA Status : Non-Exempt

Appointment Basis : Temporary / Limited Duration

Time Type : Part-time

Benefits Eligible : No

Renewable / Non-renewable / Grants / Limited Duration : Non-renewable / Limited Duration

This position must possess and maintain a current, valid driver license : No

This position is designated as a critical, security-sensitive or safety-sensitive position; therefore, the incumbent must successfully complete a criminal background check : Yes

Lead Work / Supervisory Responsibilities : No

Remote Work Type : On-campus

Visa Sponsorship : This employer will not sponsor applicants for visas.

Position Description

Type of office / administrative position may vary. Intended position summaries are as follows :

Office Assistant (OA)

Performs a limited range of routine clerical / secretarial tasks in direct support of campus, department, or unit programs and operations. Employees in this class follow well-defined, established work methods, procedures, and guidelines. Direct supervision is provided until tasks are learned, at which time supervision becomes more general.

• Minimum Qualifications (OA) : Completion of courses or training in office technology; OR one year of general clerical experience; OR an equivalent combination of training and experience.
• Duties (OA) : Files and records documents, records, and reports in proper order; develops, reconstructs, and / or purges files; uses computer to index, locate, and update file information, and provide routine information to students, faculty, staff, and the public; copies / mails records in response to requests; keeps logs; completes forms and records and compiles simple reports and statistics; writes receipts and deposits monies received; receives and prepares permanent records and documents; retrieves information from files, databases, microfilm, and other records; enters data from a variety of source documents to database file, ensuring correction of errors, and may update and maintain database procedures manuals. Typing - Types / word-processes letters, forms, memos, course syllabi, exams, and other material from rough draft or instructions; proofreads documents for general clarity, punctuation, grammar, spelling, capitalization, and typing errors; may compose simple responses to routine correspondence; completes forms with information from clearly indicated sources. General Office Support - Answers phones, takes messages, and / or routes calls; responds to routine questions about programs or services; greets visitors and directs to appropriate location and / or staff person; mails relevant information in response to inquiries and requests; delivers, picks up, and processes incoming / outgoing mail; makes copies; reserves meeting rooms; performs simple maintenance on office equipment and refers maintenance problem to service technician.

Office Specialist 1 (OS1)

Performs a broad range of clerical / secretarial and records processing activities, which require independent judgment and initiative in the application of business operations, policies, procedures, and office technology. Typical work assignments may include varying amounts of record / document processing, file maintenance, volume word-processing, mail handling, public contact / information dissemination, and basic bookkeeping. Incumbents determine the work methods and procedures used to complete assignments.

Office Specialist 2

Performs a wide range of office support, technical, and minor administrative or business-related tasks in support of campus programs or operation of a remote or stand-alone unit or department within an office context. Assignments or technical functions may involve the use of numerous guides, instructions, regulations, manuals, and / or precedents. Duties are performed independently and often involve the completion of varied and unrelated assignments, which the employee has exclusive or near exclusive control.