Administrative Assistant

Administrative Assistant

We are looking for a proactive and organized Administrative Assistant to join our team in Irvine, California. This is a Contract-to-permanent position, offering an excellent opportunity to join a growing office environment. The ideal candidate will support daily operations, manage office tasks, and assist with event coordination and vendor relations.

Responsibilities :

Manage office operations, including ordering supplies and maintaining an organized workspace.

Provide administrative support to other team members, including HR and other departments as needed.

Coordinate vendor relationships to ensure smooth office operations and timely deliveries.

Assist in planning and executing office events and meetings.

Support the team with tasks related to an office relocation, ensuring a seamless transition.

Handle facilities-related tasks, such as addressing maintenance requests and liaising with the facilities manager.

Answer and direct inbound calls professionally and efficiently.

Perform data entry and maintain accurate records to support administrative processes.

Uphold a business-casual office environment and contribute to a positive workplace culture.

Requirements :

Minimum of 2 years of experience in an administrative or office assistant role.

Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.

Strong organizational skills with the ability to multitask and manage priorities effectively.

Excellent verbal and written communication skills.

Ability to work independently and collaboratively in a team environment.

Experience with event coordination and vendor management is preferred.

Flexible and adaptable to changing office needs and schedules.

Comfortable working onsite in a well-structured office setting.