Administrative Assistant, Information Technology (6 months)

Who We Are

RioCan is one of Canada's largest Real Estate Investment Trusts (REIT). We own, manage and develop retail-focused, increasingly mixed-use properties in Canada's major markets. We pioneered the REIT concept over 30 years ago and have transformed Canadian real estate.

We are proud to be recognized as one of Canada's Greenest Employers and a Greater Toronto's Top Employer. At RioCan, you can build a career with real impact and longevity. You get the stability and resources of an established company and the entrepreneurial and collaborative spirit of a start-up. Life at RioCan is dynamic and fast-paced. We know that great ideas can come from anywhere, and we empower our people to suggest and implement them. We value different voices and perspectives and appreciate that the unique backgrounds and identities we each bring to our jobs make the whole business stronger.

POSITION OVERVIEW :

This is a 6 month contract role, reporting to the Vice President, Information Technology you will provide administrative support to them as well. This role is located in our Yonge & Eglinton Centre.

RESPONSIBILITIES :

• Assist the IT leadership team with calendar management, meeting scheduling, and IT department administration tasks;
• Coordinate IT related technology purchases through the Business ERP system (Yardi);
• Create and oversee the creation of IT PO generation and their approvals in accordance to company procurement policy;
• Liaise with external suppliers and coordinate the payment of vendor invoices through the
• Business ERP System and with Accounts Payable dept. in a timely manner;
• Apply Cost allocation of IT costs to various Business Units throughout the business as per predefined coding rules for property related recovery and corporate cost allocation;
• Liaison with Accounting and Corporate Financial Reporting teams on providing direction for IT related cost bookkeeping including accruals, IT dept. reporting or the application of expected accounting policy;
• Work with IT Leadership team to create and maintain an IT Dept. Operational / General Administrative Budgets and their relating reporting for both Operational and Capital Expense;
• Liaison with Corporate Financial teams to input and maintain the IT Budget and Reforecast information within Yardi ERP and Hyperion applications;
• On a monthly and quarterly basis assist the IT leadership in preparation of IT Executive Governance Committee presentation, reflecting IT Project & Cost performance;
• Maintain IT Dept.’s Contract Mgmt. database, updating contract details, contacts, renewal dates. Inform the IT Mgmt. team on a timely basis of upcoming renewals well in advance of negotiations;
• Assist with IT Portfolio management report to ensure updates are accurate;
• Ensure consistency of IT department team updates and reporting in compliance to the departments project management, project internal controls and software development lifecycle practices / policy;
• Maintain and assist the IT Management in the evolution of its project management and software development lifecycle practices / policy;
• Create presentations and other documents as required;
• Assist with projects and other duties as required.

QUALIFICATIONS :

Why join RioCan?

We believe in rewarding you for what you do and investing in your career and long-term success. Our total rewards and perquisites program is designed to fit and enrich your life physically, emotionally, financially, and socially. We offer eligible employees :

Work / Life Balance that prioritizes YOU. Enjoy a hybrid work model with flexible work hours, an extra-long weekend with our RioCan Cares Day, and half days before every long weekend in the summer.

Professional Growth and Development that includes a continuing education reimbursement, a mentorship and leadership development program, on-demand online learning, and cross-training opportunities.

An Extensive Health and Benefits Program that includes health and dental benefits for you and your family starting on day one, a healthcare spending account, an employee family and assistance program, virtual healthcare, and other resources.

A Comprehensive Retirement Program to help prepare our employees for the future. This includes matching employee contributions in a retirement savings plan, pension plan, and an employee unit purchase plan.

Additional Perks and Benefits that include paid time off, parental leave top-up, various employee discounts, employee referral and recognition programs, and opportunities to participate in community initiatives, committees, and social events throughout the year.

We are committed to creating a diverse and inclusive work environment where all employees are valued, included, and empowered to do their best work and bring great ideas. People are at the core of who we are, and we respect that they have taken all paths to get here. RioCan welcomes applications from all candidates and is committed to providing accommodations for people with disabilities. If you require accommodation at any stage of the application process, please let us know, and we will be happy to work with you to meet your needs.

You can visit us at www.riocan.com and follow us on to learn more about who we are and what a career at RioCan can look like for you.

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