Executive Administrative Assistant Igen

Executive Administrative Assistant

We are seeking a highly organized, proactive, and business-savvy Executive Administrative Assistant to support the IGEN Division President and broader leadership team of our fast-paced, innovation-driven SaaS division. This role goes beyond traditional administrative tasks, requiring a collaborative spirit, strong problem-solving abilities, and excellent judgment and discretion. As a trusted partner, you will ensure operational efficiency, seamless communication, and strategic alignment across key initiatives. You must be confident engaging at all levels of the organization-internally and externally-and skilled at delivering high-quality results in a timely manner. Exceptional organizational skills, effective communication, and the ability to thrive in a dynamic environment are essential to success in this role. This position is located in Appleton, WI.

JOB RESPONSIBILITIES

• Executive Support
• Provide strategic administrative support to the Division President, ensuring effective use of time and productive interactions.
• Manage complex calendars, travel arrangements, meeting logistics, and follow-up tasks.
• Prepare executive-level presentations, reports, and briefing materials.
• Conduct research and synthesize information into actionable summaries and insights.
• Serve as a liaison for internal and external communications, maintaining professionalism and tact.
• Leadership Team & Cross-Functional Support
• Support the broader leadership team by facilitating meetings, developing agendas, and tracking action items.
• Promote cross-functional collaboration and follow-through on strategic initiatives.
• Actively support organizational changes, development efforts, and internal projects.
• Serve as a key point of contact for internal departments and team members.
• Operational Excellence
• Drive continuous improvement in administrative processes, tools, and workflows.
• Independently initiate and manage projects, information flow, and team coordination.
• Compose and manage confidential documents, correspondence, and presentations.
• Transcribe, format, and transmit text, data, and graphics with accuracy and efficiency.
• Manage travel logistics and complete expense reports in a timely manner.
• Support onboarding and engagement activities for new leaders and staff.
• Strategic Contribution
• Partner with the Division President on special projects, business planning, and strategic initiatives.