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Executive Assistant

Executive Assistant

Madison ApproachWhite Plains, NY, US
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Job Description

Job Description

We are currently looking for an Executive Assistant for our client located in mid-Westchester.

Duration : This is an 8-month temporary assignment.

Work Schedule : Monday through Friday 7.5 hour work day with .5 hour unpaid lunch.

Pay Rate : $25-30 / hr DOE

Project Overview

Responsible for aiding, advice or support for the efficient and effective management and operation of the organization's activities and daily functioning.

Job Functions & Responsibilities

  • Perform administrative functions for the Business Unit. Responsible for coordination and oversight of all materials to be approved by these offices.
  • Maintain an accurate up-to-date calendar for the Business Unit head. Make travel and lodging arrangements, perform expense reporting and schedule important daily meetings including independently determining priority for conflicting schedules.
  • Ensure overall compliance and adherence to the guidelines, requirements of the administrative policies.
  • Screen and respond to phone calls and email as appropriate.
  • Coordinate Business Unit meeting arrangements including agendas, notes and follow-up.
  • Responsible for the coordination of office space, tracking and planning.
  • Review, prioritize and independently respond, where appropriate, to Sr. Management's email. Compose memos, transcribe notes, research and create presentations.
  • Make travel arrangements and track appropriate approvals and resulting expenses.

Skills

  • Proven ability to independently exercise sound judgment and take initiative.
  • Proficient in Microsoft office programs including Excel, Word, PowerPoint & Outlook.
  • Excellent ability to organize, multi-task and be detail oriented.
  • Ability to proofread and edit documents with attention to detail.
  • Recognize and maintain confidential information.
  • Ability to operate effectively in a fast-paced environment with little supervision.
  • Capable of building strong relationships with other individuals and departments to accomplish tasks and achieve goals.
  • Ability to plan and coordinate major projects.
  • Strong ability to manage time efficiently to undertake a variety of assignments.
  • Education & Certifications

    4-year degree preferred.

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    Executive Assistant • White Plains, NY, US

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