Legal Administrative Assistant

Position Available

Administrative Assistant

Overview

Advocates for Basic Legal Equality (ABLE) is a nonprofit law firm established over 50 years ago to ensure that the most vulnerable people in our communities have the same access to justice as people and companies that can afford to retain an attorney. ABLE and Legal Aid of Western Ohio (LAWO) are the only law firms available for comprehensive legal representation in non-criminal matters for more than 425,000 people living, working, and raising their families in poverty in Northwest and West Central Ohio. ABLE advocates for and with financially disadvantaged individuals and communities to effectuate just and equitable policy changes that address the structural causes of poverty and to protect their right to fairness and justice in the legal system.

Job Summary

The Administrative Assistant supports attorneys and staff by performing a wide range of administrative, clerical, and case management functions essential to the legal services delivery system at ABLE.

Key Responsibilities

• Manage client case files, including opening, updating, closing, and maintaining documentation in ABLE's case management system. Retrieve and review applications, conduct conflict checks, enter case notes, and generate reports for internal and funder use. Ensure compliance with ABLE policies and funder requirements.
• Draft and format legal documents, correspondence, and reports. Provide administrative support for meetings, including scheduling, note-taking, and logistical coordination. Assist with electronic court filings and preparation for training events and CLEs.
• Oversee inventory and supply orders, process incoming and outgoing mail, maintain the client trust account and petty cash fund, and ensure accurate document management through scanning and uploading to relevant systems. Serve as backup support for other teams as needed.
• Support the front desk by answering calls, greeting visitors, and routing inquiries appropriately. Maintain professionalism in all client and public interactions and build collaborative relationships with community partners and stakeholders.
• Coordinate and schedule meetings, make bank deposits, perform local errands, assist with the office library, and support in-office events and trainings. Occasional overnight travel may be required.

Scope & Impact

This position ensures smooth administrative operations within the practice group and office, directly impacting the quality and efficiency of client services.

Minimum Requirements

Preferred Requirements

Supervisory Responsibilities

Physical Demands / Work Environment

Compensation, Benefits and Work Location

ABLE is committed to providing an equitable work environment, including a commitment to pay equity. The annual salary range for this position is $40,500 to $50,014 depending on experience. ABLE offers comprehensive fringe benefits, including health insurance, annual leave, sick leave, supplemental language compensation and paid parental leave. This position will be based out of our Dayton office.

Other Duties

Please note this job posting is not designed to cover or contain a comprehensive list of activities, duties or responsibilities that are required of the incumbent for this job. ABLE can revise or eliminate the requirements and responsibilities of this position at any time to reflect its needs and objectives. ABLE will notify affected employees of any changes and the effective date of such changes.

To Apply

Please visit https : / / www.ablelaw.org / careers-with-able to submit your application. The position will remain open until it is filled.

Equal Opportunity

ABLE is an Equal Opportunity Employer. We strive to create an environment welcoming to all individuals. Applicants requiring accommodation for the interview / application process should contact the recruitment coordinator at hrteam@ablelaw.org.

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