STAR (Specialized Temporary Admin Resources) Executive Assistant

AbbVie Executive Assistant

AbbVie's mission is to discover and deliver innovative medicines and solutions that solve serious health issues today and address the medical challenges of tomorrow. We strive to have a remarkable impact on people's lives across several key therapeutic areas.

The STAR Executive Assistant will be hired to fulfill AbbVie Admin requests to support the Executive Leadership Team in the C-Suite, as well as long-term or short-term assignments throughout AbbVie. Must be comfortable to adapt to different leadership styles. The STAR Executive Admin may be filling in for other admins when on vacation, medical leave, sick time, or require additional admin support on their team to meet project deadlines. Must be available and flexible for these assignments.

All the leaders are looking for sharp, experienced admins with a pro-active approach to doing their work. One who would learn and understand the leader's priorities, be the eyes and ears of the leader, connect with the business and others to get things done. If they don't know how to do something to figure it out by reaching out to others etc., reach out to meeting requests to get more info on why they need time from the leader and so on. Work effectively with other admins and keep leader and team organized.

The STAR Program needs a candidate with good stable work histories. Open to being coached and developed by STAR Executive Admins and leadership team. Performance will be reviewed by leader / admin supporting and assessed to appropriately provide feedback and development. Assignment locations will vary within our Lake County, Illinois or Irvine Locations (remote). Must report onsite (Lake County, IL), unless otherwise stated by the leader / admin requesting support. STAR Admin Training and shadowing will be provided prior to being placed on an assignment.

Responsible for all administrative functions of the department : answering phones, calendar management, scheduling travel, managing correspondence and scheduling couriers, processing expense reports using Concur and Travel, meeting / event planning, creating or modifying business documents, preparing presentations from source materials, Teams Meetings and Telepresence setups, acting as a liaison for remote access issues.

STAR Program Executive Admin Responsibilities & Expectations Include :

• Collaborate with the STAR Program Manager and STAR Program Coordinator on Screenings and Interviewing potential candidates to join the team (FTE or Contractors).
• To be a mentor or coach to oncoming STAR Contractors or new FTE Admins across AbbVie.
• To be a subject matter expert and provide material and content for training and onboarding initiatives.
• To be an active contributor in Teams Global Admin Channel, Presentations, Admin Summits, STAR Marketing Campaigns, and Project Management.
• To take part in onboarding and training role immersion and job shadowing initiatives to assist new admins transitioning with their prospective team / role.
• Executive Admin will have to take on multiple assignments simultaneously to meet the business needs, when schedule requires it.
• Skilled in building trust quickly across different levels.
• Adept at influencing without authority and managing relationships without diplomacy.
• Quickly adapt and step in when needed, and able to adjust to different leadership or team styles. Be able to shift assignments, and be ready exclusively when the executive suite requests an Admin.

Key Assignment Responsibilities Include :

Leadership and Interpersonal Skills :

Requirements :

We offer a comprehensive package of benefits including paid time off (vacation, holidays, sick), medical / dental / vision insurance and 401(k) to eligible employees.

AbbVie is an equal opportunity employer and is committed to operating with integrity, driving innovation, transforming lives and serving our community. Equal Opportunity Employer / Veterans / Disabled.