Administrative Assistant

Job Description

Job Description

Travel Coordinator

Clearance Level : Must be able to obtain an Active Secret Clearance. - Must be US Citizen

At Aquila Technology, you will see our team's passion every day, whether we are building a robust, policy-compliant IT system or stress-testing a system to identify gaps and security vulnerabilities. To own the advantage, we ensure our team owns results and gets the work done right the first time by deploying smart, purposeful solutions that work. Aquila is the right people with the right skills driving the right outcomes. We call this the Aquila Advantage.

About the Role :

Aquila Technology is seeking a Travel Coordinator to join our team in supporting one of the country's premier defense research organizations. The Administrative Assistant will be responsible under the supervision of the Manager to plan and price a variety of complex domestic and international itineraries in accordance with organization and applicable Government policies via the Computer Reservations System, SAP Concur Travel, telephone, Teams, and email. The Administrative Assistant will arrange trip itineraries; make air, hotel, rail, and ground transportation reservations; price and fare itineraries; issue exchanges and refunds; void tickets as required; arrange for special needs pertaining to seats and meals as well as update customer profile database and provide information relative to passport, visa, and health requirements.

Must Have

• Degree Level : Bachelor's Degree
• 5 years - Answering phones and email requests
• 5 years - Experience creating and booking travel reservations / itineraries
• 3 years - Experience with the Galileo GDS Reservation System
• 5 years -Concur experience
• 5 years - Experience with Central Reservation Systems
• 5 years - MS Suite (Excel, ppt)
• 5 years - Zoom
• 5 years - Microsoft Teams

Soft Skills

Nice to Have

Duties to include :

Requirements :

Preferred Skills :

Location : This person can be virtual (meaning within 100 miles of Lexington MA). Candidate should have the flexibility to come onsite for Department wide meetings on an as needed basis (probably 1-2 times a quarter). For the first few weeks of the assignment, they will be onsite at least a few days / week for training initially

Clearance Level : Interim clearance is sufficient for start. MUST BE US Citizen

Interview Process : The interview process will be a 2 round zoom interview; an initial screening and then a team-wide interview.

We are an Equal Opportunity Employer.